Personal Assistant/Office Manager

Hello, Interview date and time is 15th Feb 2025 between 10:00 am till 0100 PM zip code 33027 Pembroke Pines Florida. Kindly apply and share your mobile number in really messaging. If no message received then you may not get a response back from us.

Job Summary

We are seeking a proactive and organized Office Assistant to support our team by handling essential administrative tasks. The ideal candidate will be bilingual in English and Spanish, possess excellent communication skills, and be comfortable interacting with clients and internal teams.

There is a lot of oppurtunity to grow your career as we are a startup in cosmetics and you will learn a lot of launching a brand / brand creation , global procurement , IT outsourcing , marketing , logistics and so on.

The right candidate can grow very fast as the company expands.

Note :

1. Office hours are Monday to Friday 10:00 am to 03:00 PM* and may change. We are flexible in accommodating hours for the right candidate but please apply if you are willing to work these hours. We can accommodate your school clases if needed.

2. Please apply if you have atleast 18 months to 2 years of working experience in office environment .

Key Responsibilities:

Email Communication: Draft, send, and manage professional emails to clients, vendors, and internal teams.

Cold Calling: Conduct outbound calls to potential clients, introducing services and fostering new business relationships.

Client Interaction: Respond promptly to inquiries regarding pricing proposals, providing accurate information and follow-ups as needed.

Office Calls: Make and receive calls to and from offices to address inquiries, schedule appointments, or coordinate tasks.

Administrative Support: Assist with general office duties, including data entry, record-keeping, and scheduling.

Bilingual Communication: Translate documents, emails, or conversations between English and Spanish when required.

Qualifications and Skills:

Fluent in both English and Spanish (spoken and written).

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software.

Prior experience in customer service, sales, or administrative support is preferred But not mandatory.

Ability to work independently and collaboratively in a fast-paced environment.

Education and Experience:

High school diploma or equivalent (Bachelors degree is a plus).

1-2 years of experience in an office or administrative role, with client-facing responsibilities.

Work Environment:

This role requires consistent communication via phone and email.

May involve occasional travel or attending client meetings.

If you are an enthusiastic, detail-oriented individual who thrives in a dynamic environment, we would love to hear from you!

Additional Responsibilities

• Manage and maintain the executive's calendar, including scheduling appointments and coordinating meetings using Outlook Calendar.
• Provide executive administrative support by preparing reports, drafting correspondence, and conducting research as needed.
• Coordinate projects from inception to completion, ensuring timelines are met and objectives are achieved.
• Assist with event planning and logistics for meetings, conferences, and other engagements.
• Perform clerical duties such as filing, data entry, and maintaining organized office records.
• Proofread documents for accuracy and clarity before distribution.
• Utilize Google Suite for document creation, collaboration, and communication with team members.
• Maintain confidentiality of sensitive information while providing personal assistance in various tasks.

Skills

• Proficiency in Google Suite applications (Docs, Sheets, Drive) and Microsoft Office Suite (Word, Excel).
• Strong project coordination skills with the ability to manage multiple tasks simultaneously.
• Excellent computer literacy with a focus on office software applications.
• Exceptional proofreading skills with a keen eye for detail.
• Experience in event planning and execution is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills suitable for professional environments.
• Previous experience as a personal assistant or in a similar role is advantageous.

Join our team as a Personal Assistant / Office Manager where your contributions will directly impact the efficiency of our operations!

Job Type: Part-time

Pay: From $14.00 per hour

Expected hours: 35 per week

Schedule:

• 4 hour shift
• After school
• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Pembroke Pnes, FL 33027 (Preferred)

Ability to Relocate:

• Pembroke Pnes, FL 33027: Relocate before starting work (Required)

Work Location: In person

Salary : $14