Law Office Manager/Administrator

Job Description

Young, Berman, Karpf & Karpf, P.A. is a well-established law firm with offices Fort Lauderdale and Miami. Our law firm and attorneys provide legal services in the family law, complex business, and appellate arenas to high-end net worth clients. We are dedicated to providing our clients with exceptional service.

Our firm values are understanding, compassion, honesty, commitment, communication, reliability, and positivity.

We are looking for an experienced professional with extensive human resources, bookkeeping and firm or office management experience. The candidate will work closely with the Firm’s partners to manage the business affairs of the Firm, supervise the administrative staff, provide human resource administration, and systems management.

The ideal Office Manager/Administrator is independently motivated, goal-oriented, and holds a strong sense of urgency and purpose to help us continue to grow to the next level.

The position encompasses a wide range of activities with involvement in all phases of administration, personnel, finances, facilities, and business systems. We need the Office Manager/Administrator to work closely with the firm’s partners and key staff on strategy, policy, problem-solving, and decision-making. This position will be responsible for planning, organizing, directing, and controlling the day-to-day operations of the Firm, and for directing the implementation of Firm policies. We have a strong work culture and environment and are looking for the right person to join our growing team!

The position can be a hybrid remote position.

Job Responsibilities:

• Provide management committee with guidance and advice on business operations.
• Build and lead a high-performing operations team, fostering a culture of excellence, collaboration, and accountability.
• Closely analyze reported metrics prior to planning, budgeting, objectives, targets, implementation, and evaluation.
• Manage all office contracts for services.
• Manage vendor relationships.
• Exceptional leadership and team-building capabilities.
• Provide mentorship and professional development opportunities for team members.
• Manage firm wide filing systems and procedures.
• Manage firm marketing, including working with outside service providers and vendors.
• Human Resources management including employee recruiting, training, compensation, benefits and reviews, and all other human resources functions.
• Develop firm policies including internal manuals; and
• Develop internal reports and perform special projects as necessary to assist management.
• Oversee and manage all aspects of the office, including administrative tasks and financial operations.
• Organize equipment maintenance and repairs.
  
  

Professional Qualifications:

• A professional with ability to inspire and lead the Firm’s staff.
• More than 5 years’ experience in law firm or other professional firm management.
• Ability to work with firm management including the to provide high level and detailed reports to guide firm decision-making.
• Ability to implement new software systems, past experience in doing so a plus.
• Working knowledge of human resources processes and practices.
• Bachelor’s degree required with major in business administration preferred.
  
  

Industry

• Law Practice