What are the responsibilities and job description for the Regional Office Assistant - Part Time - YL Military position at Young Life?
Summary:
This part-time, onsite position assists the regional administrator position and provides regional administrative support.
Essential Duties:
Written and Verbal Communication
- Provide general office support, including correspondence, filing and mailing.
- Answer phones.
- Respond to voicemail, e-mail and phone calls in a timely and professional manner.
- Send thank-you letters to donors.
- Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.
Assist in Administration
- Process and track donations.
- Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.
- Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.
- Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).
- Coordinate regional fundraising events and other regional events.
- Assist with annual camping administration.
- Assist regional administrator and regional director with workload.
- Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.
- Provide staff care, including birthdays, monthly reports and assignment care packages.
- Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.
- Facilitate paperwork to open and close area ministries across the region.
- Manage and execute area transfers.
- Manage Mission Security application for staff within region.
- Update the MSite.
- Provide administrative support for volunteer-led areas and areas in a staffing transition.
- Assist with additional work from regional staff.
Assist in Event Planning
- Plan, coordinate and facilitate regional events including:
- Regional staff training days
- Committee chair days
- Regional meetings
- Regional camps
- Leadership weekends
Education:
- High school education or equivalent.
- Associates degree preferred.
- On-going education encouraged.
Qualifications Required for the Job:
- Previous administrative assistant experience preferred.
- Must be able to type 55 to 60 words per minute with few errors.
- Proven data entry skill, which must be accurate and rapid.
- Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)
- Strong organizational skills with attention to detail.
- Must have good grammar, with strong written and verbal communication skills.
- Ability to maintain confidentiality.
- Basic accounting skills.
- Must be detail-oriented while successfully accomplishing multi-tasks.
- Proven relational skills with both kids and adults.
Additional Job Description
-YL Military/Club Beyond specific position
-office environment in Colorado Springs
-The anticipated hourly rate for this position can range from $16.69 - $20.98 depending on relevant education and experience.
Salary : $17 - $21
