Sports Director (Adult Sports) - Farha Sports Complex

GENERAL FUNCTION: Under the guidance of the Branch Director, the Adult Sports Director provides leadership and management for the Farha Adult Basketball, Volleyball, Soccer, and Flag Football program to include; operations, volunteer development, staff, budget, fundraising, as well as program and participant experience in accordance with all Greater Wichita YMCA policies, procedures and standards.  A 40-hour work week will be necessary to accomplish assigned duties.

MINIMUM ENTRY REQUIREMENTS

Education/Experience Requirements:

1. Minimum age of 21
2. One year management experience required to include hiring, firing, reviewing, and budget
3. Relevant department experience
4. Bachelor’s degree in related field preferred

Physical/Mental Requirements:

1. Must be able to routinely perform the following physical activities; climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand for extended periods of time, walk, lift and/or move up to 50 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity to perform detailed tasks
2. Must have ability to lead and delegate to others and communicate effectively; both orally and in writing
3. Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment
4. Must be detail oriented and exhibit a high degree of accuracy and alertness
5. Must demonstrate initiative in absence of supervision
6. Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
7. Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines
8. Must possess ability to exercise high levels of discretion and confidentiality
9. Must present a neat and professional appearance at all times

Job Requirements:

1. Commitment to the YMCA mission, vision and values
2. Must attend New Employee Orientation within 30 days of hire
3. Complete CPR/AED, First Aid, O2, and Listen First Workshop in accordance with Conditions of Employment
4. Learn all emergency procedures and action plans for the branch
5. Understand and abide-by all policies and procedures as set forth by the association
6. Work a schedule that reflects the needs of the turf facility; including evenings and weekends

JOB RESPONSIBILITIES

Staff Development:

1. Recruiting, training, developing, scheduling and managing a high performing staff and officials focused on providing exceptional service for participants.
2. Ensure all Association personnel policies and procedures are adhered to within the Farha Sports Center.
3. Complete timely performance evaluations of all staff and ensure that payroll and personnel information is accurate and submitted on a timely basis.
4. Support the professional growth and development of staff and maintain a succession plan for key positions.
5. Developing strategies to provide support and motivation to staff and officials for the achievement of goals and retention.
6. Responsible for documenting staff, officials and coaches meetings/development and trainings.
7. Ensuring volunteers have cleared the required background checks.

Program Operations:

1. Effectively communicating the mission, vision and values of the Wichita YMCA.
2. Implementing and sustaining high quality relationship-based engagement strategies.  Model relationship building skills (Listen First) in all interactions with staff, volunteers, officials, participants, and community.
3. Ensuring all programs comply with YMCA standards and methods of operation.
4. Building and expanding program enrollment and participation.
5. Managing registration process for all seasons.
6. Organizing and training all teams, officials, and coaches for the formation of teams and leagues while creating and maintaining an atmosphere that values diversity and inclusion.
7. Monitoring and evaluating delivery and effectiveness of programs and volunteers for the highest possible level of quality.
8. Scheduling, communicating and observing all rentals.
9. Routinely evaluating program and service quality; ensuring standards are in place and adhered to; implementing corrective action when necessary.
10. Preparing for, attending and managing all game days, staff, officials and volunteers.
11. Being visible to staff and participants.
12. Recruiting, training and scheduling all officials.
13. Responding to all member, participant, and community inquiries and concerns within 24 hours.
14. Communicating program information, changes and needs in a timely manner to supervisor and staff.
15. Providing written and verbal communication to all team coaches for clear understanding of YMCA policies.

Fiscal Management:

1.    Accountable for annual budget development, monthly budget monitoring and achievement of budget.

2.    Implementing strategies to grow program enrollment through successful, high-quality programs and great customer service.

3.    Continually seeking ways to incorporate more efficient operating practices.

4.    Producing effective and efficient staff schedules within set payroll budget parameters.

Strong Community Campaign/Financial Development:

1.    Providing leadership for assigned aspects of Strong Community Campaign, special events and other fund development to ensure fundraising goals are met.

Facilities:

1. Securing, scheduling and preparing athletic fields and facilities for practice, games and rentals.
2. Transporting and setting-up equipment for games and practices at all indoor and outdoor sites.
3. Maintaining complete familiarity with all risk management procedures and policies.
4. Maintaining program area and equipment in an orderly, clean and safe condition; reporting any irregularities to maintenance personnel.
5. Keeping an up-to-date inventory on all equipment, materials and supplies.

Other:

1. Serving as a member of the branch management team performing specific duties which support the overall success of branch operations.

2.    Communicating information promptly to all branch leadership and departmental staff.

3.    Attending applicable training and conferences to further professional development. 

1. All other duties as assigned.

EFFECT ON END RESULT:  Providing leadership and guidance to ensure the achievement of goals and objectives of Association and Farha Sports Center with high levels of Soccer participation, satisfaction and retention, active and able volunteers, officials, staff and generous supporters.