Attendance, Receptionist/Administrative Assistant I - Youngker High School

TITLE:               Administrative Assistant I, Attendance Clerk

EMPLOYMENT TERMS:     1.0 FTE/9-month position

SALARY CLASSIFICATION:  Classified

GENERAL STATEMENT of RESPONSIBILITIES:

The Administrative Assistant I, Attendance Clerk will be responsible for providing a positive relationship with students and parents. Responsibilities will include maintaining a high level of confidentiality, assuring correctness of attendance reporting, and assuring smooth and efficient operation of the school office.

PRINCIPLE DUTIES:

• General office coverage; answers phones and greets public.
• Communicates well with parents regarding inquiries and provides information related to school attendance policies and procedures.
• Generates correspondance, memos, and reports as required.
• Maintains accurate records and confidential files.
• Provides for punctual and efficient routing of messages.
• Provides daily attendance reports as required.
• Enters group attendance/absences (i.e. field trips, sports).
• Assists parents, administrators, and teachers with attendance records.
• Maintains attendance system; verifies absences.
• Processes absence reports
• Keeps current as to attendance policies and procedures.
• Updates attendance verification rosters.
• Contacts parents, by phone or mail, regarding student absences.
• Verifies and maintains students on attendance contracts.
• Performs basic office procedures and other related tasks as assigned by supervisor.
• Performs other related duties as assigned.

QUALIFICATIONS:

• Must possess high school diploma or equivalent.
• Must possess extensive knowledge of attendance and enrollment policies and regulations; application of procedures to ensure maximum budget capacity due to attendance reporting.
• Must possess a minimum of one-year general clerical experience, preferably in school setting.
• Must possess a thorough knowledge in the use of standard office machines and computers.
• Must possess good communication skills and have ability to communicate and work well with staff, students, and parents.
• Bilingual/biliterate in Spanish and English preferred.

OCCUPATIONAL CONDITION:

Low risk - Work is routinely performed in indoor environments, including exposure to noise and being on your feet for extended periods of time. May require standing in inclement weather including summer heat.

Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

            The applicant for this position is required to:

• regularly required to sit, talk and/or hear.
• Sit approximately 75% of the time
• Walk and stand approximately 20% of the time
• Kneeling/Stooping approximately 5% of the time
• Lift on a regular basis 30-50lbs
• Use hands to finger, handle, or feel objects, tools and/or controls; and reach with hands and arms on a regular basis.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The information contained in this position description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned.

SKILLS REQUIRED:

• Computer software expertise and keyboard skills
• Flexibility and capacity to prioritize new tasks
• Ability to work independently
• Self-organization
• Excellent ability to pay attention to detail

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of a successful team;
• Dedication to provide the highest level of service;
• Adherence to policies and procedures;
• Resourceful and adaptable.

POSITION EXPECTATIONS:

Time Management:     Must be able to prioritize tasks assigned by supervisor.

Stress Management:    Periodic stress due to various deadlines.

Public Contact:           Interact primarily with public, students, staff, and parents.

EVALUATION PROCEDURE:

The evaluation is done by the Assistant Principal(s).

SUPERVISION RECEIVED:

The Administrative Assistant I, Attendance Clerk reports directly to the Assistant Principal(s) on site.

Buckeye Union High School District does not discriminate on the basis of race, color, national origin, sex, age, or disability. Click here (http://www.buhsd.org/Non-Discrimination-Notice)  to read the entire policy.

El Distrito Escolar de Buckeye Union High School no discrimina en base de raza, color, origen nacional, sexo, edad o discapacidad. Haga clic aquí (http://www.buhsd.org/Non-Discrimination-Notice) para leer toda la política.

Salary : $19 - $20