Human Resources Coordinator

About Our Organization

Youth Guidance creates and implements school-based programs that enable children to overcome obstacles, focus on their education, and ultimately, to succeed in school and in life. We believe that no matter what challenges a young person faces, they are more likely to succeed when they have caring adults in their lives. Our highly trained staff guides kids to overcome the life and academic challenges facing the youth. We meet kids where they are — physically and emotionally — to help them focus on their education, make positive choices, and remain on the right path toward life success.

Founded in 1924 and celebrating 100 years of impact this year, Youth Guidance is a leading provider of outcomes-driven programs serving more than 18,000 youth around the country. For more information, visit www.youth-guidance.org. This is a hybrid remote position located in Chicago, Illinois.

Position Summary: The Human Resources Coordinator provides overall support to and collaborates with the HR team in the delivery of HR initiatives. This position is responsible for coordinating new hire orientation and onboarding, ensuring compliance, and management of electronic and manual personnel files and documentation. This position is a Hybrid remote position located in Chicago, Illinois.

Essential Duties/Responsibilities:

• Identify opportunities to streamline and enhance new hire onboarding, documentation, and compliance processes by leveraging technology, automation, and system integrations to improve efficiency, accuracy, and the employee experience.
• Lead and facilitate engaging in-person and virtual new hire orientation sessions to acclimate employees, providing an overview of the agency’s mission, culture, policies, and key resources to ensure a smooth transition into their roles.
• Ensure completion of new hire onboarding documentation including Processing I-9 verifications using E-Verify verifying I-9s, facilitating the background check process, conducting employment verifications, collecting college transcripts, and ensuring compliance with required trainings, etc.
• Manage and track annual mandatory compliance in accordance with grant and agency standards, utilizing technology to streamline reporting, automate reminders, and assist audit readiness through proper documentation and record-keeping. support audit readiness.
• Process, verify, and maintain employee related documentation i.e. training, background check expirations, licenses, payroll etc. (i.e. data entry, data integrity).
• Responsible for employee data entry and data integrity in HRIS and payroll systems.
• Serves as primary contact for new hires.
• Assists the Chief People Officer and HR Directors with various research projects and/or special projects.
• Other duties as assigned

Minimum Qualifications:

Education/Experience/Training

• Bachelor’s Degree in Human Resources, Business Administration or other relevant field or 2 years of applicable experience in a business or nonprofit environment.
• Experience working with and maintaining confidential data.
• Experience using HRIS and/or digital onboarding tools (e.g., BambooHR, ADP, or similar).
• Basic knowledge of employment regulations (e.g., I-9 verification, background checks, mandatory trainings) with a willingness to learn.

Skills/Abilities:

• Experience optimizing workflows and automating processes using HRIS and digital tools (e.g., ADP, SurveyMonkey, BambooHR, Monday.com).
• Proficiency in HRIS, payroll, and onboarding systems for data entry, tracking, and reporting.
• Strong data management skills to ensure accuracy, compliance tracking, and audit readiness.
• Ability to troubleshoot system issues and collaborate with IT, stakeholders or vendors to improve HR technology.
• Effective communicator with strong interpersonal skills to engage employees, managers, and external partners.
• Detail-oriented with a proactive approach to problem-solving, prioritization, and meeting deadlines.
• Tech-savvy, with the ability to evaluate and implement new tools to enhance HR processes.
• Maintains professionalism, confidentiality, and integrity in sensitive situations.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Occasional local travel required.

Core Competencies:

• Communication: Uses effective written and oral communication with internal staff, teams, and community served; demonstrates empathy and listening
• Client orientation: Recognizes needs of diverse stakeholders and approaches relationships with a service orientation, to ultimately maximize the impact
• Equity mindset: Understands and is committed to goals of equity, consistently brings an equity mindset to the organization’s work and workplace
• Growth mindset: Views growth as important for personal and professional development; seeks out opportunities to expand skills, even if the change is required, demonstrates curiosity and eagerness to learn
• Ownership and quality of work: Effectively manages own work, and work of the team to ensure delivery of high-quality work
• Supervisory skills: Effectively manages and develops others
• Mission drive: Demonstrates commitment to the missing of the organization as a whole and alignment with organization Values

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to frequently talk and hear.
• The employee frequently is required to sit and stand for sustained periods of time; walk; use hands and fingers to handle or feel; and reach with hands and arms.
• The employee may occasionally lift and/or move up to 20 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a hybrid role with 2-3 days required in the Chicago office.
• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Benefits:

Youth Guidance offers a competitive benefit package for eligible full-time employees including the option to participate in medical, dental, and vision plans as well as short-term disability, life insurance, flex spending accounts, pet insurance, 401k, a wellness program and more. You may also quality for Public Service Loan Forgiveness (PSLF).

Compensation:

$44,000 -$60,000

Pay is determined by your educational background and relevant professional experience.

DEIB Statement

At Youth Guidance, we understand that diversity, equity, inclusion, and belonging (DEIB) are fundamental to realizing our vision of bright and successful futures for all young people. We celebrate the diversity of youth and recognize them as empowered leaders, problem-solvers, and experts of their own experiences. At the same time, we acknowledge that many systems and institutions meant to support youth are inequitable and unjust.

As such, we are committed to advancing DE&I through our words and our actions, both internally and externally, by:

• Strengthening cultural competence as well as policies, practices, and organizational structures that foster belonging and leverage the unique backgrounds and talents of staff;

• Offering youth-centered programs that are accessible and responsive to people from diverse racial and ethnic backgrounds, abilities, sexual identity, gender identity and expression, language, and cultural and religious beliefs and practices;

• Influencing systems that youth, their families, and communities are impacted by, such as schools, organizational networks, governmental bodies, researchers, and the funding community, to apply approaches that embrace DEI in addressing the needs and supporting the aspirations of young people.

Youth Guidance is an equal opportunity employer and proudly values diversity, equity, inclusivity, and belonging. Youth Guidance does not discriminate based on race, color, religion, sex, national origin, disability, veteran status, marital status, sexual orientation, or any other characteristic protected by applicable law and is committed to creating a dynamic work environment that values diversity along all of these lines. People of all backgrounds are encouraged to apply.

EEO/M/F/D/V/SO