Administrative Assistant/Receptionist

Location: Rives Junction, MI
Hours: Part or Full Time (negotiable and flexible)

Position Description:

As part of the Youth Haven support team, the Administrative Assistant will greet guests in person and on the phone, and will assist with key areas such as program scheduling, volunteer engagement, special events, donor care, and other needs. Specific responsibilities will be primarily administrative in nature, with opportunities to contribute creatively in each of these areas of our mission.

Principal Responsibilities:

• Welcome visitors to the Michigan and Corporate Office
• Answer incoming telephone calls
• Manage event registrations prior to several of Youth Haven’s annual events. This entails receiving the registrations, entering the information into the database, and responding with tickets and confirmations.
• Assist with the processing of incoming gifts in kind that are received in the office or through the mail.
• Assist with coordinating Youth Haven’s toy drive, including preparing the bags of toys for the children each weekend during the Christmas season
• Assist with data entry of donations
• Assist with daily mail pickup
• Assist with entering detailed information regarding volunteer and children’s program activities into Youth Haven’s database
• Assist with reminder phone calls to parents/guardians
• Assist with registration at the start of each children’s retreat
• Assist with mailing correspondence to parents, agencies, and volunteers
• Assist with scheduling and management of volunteers on-site
• Assist with scheduling of meetings, tour groups, hayrides, and other requests that come into the office
• Assist with taking pictures of the children’s program, volunteer engagement, special events, and other aspects of Youth Haven’s ministry
• Other responsibilities may be given as requested by Youth Haven’s leadership team

Qualifications and Requirements:

• A sincere commitment and alignment with Youth Haven's mission, core values, and purpose as a christian, home missions organization.
• Be a friendly, creative, and engaging individual who can function well within a team environment and interact warmly with guests.
• High school diploma or equivalent.
• 2 or 4 year degree from an accredited college or university preferred.
• Must have excellent verbal and written communication skills
• Must be detail oriented and efficient with data entry; a good time manager.
• Willing to talk on the phone.
• Photography experience a plus.
• Able to show empathy and love to parents of the children Youth Haven serves.
• Flexibility in work schedule is important, as some Youth Haven functions take place during evenings or weekends.
• Highly proficient and comfortable using computers and technology, especially with MS Office products. Salesforce knowledge and experience a plus.

Youth Haven is a great place to work, with each member of our team using their gifts and skills to reach out to children in need. We offer competitive salaries and other benefits to our staff based upon work schedule, experience, and positional responsibilities. If you feel that serving the Lord at Youth Haven as a missionary at a home missions organization, and you possess the servant heart, skills and qualifications required for this position, please fill out our online application at https://form.jotform.com/youth_haven/employment-app. You may attach a resume and cover letter during the application process. ALL interested candidates must complete Youth Haven's full application to be considered.

Job Types: Full-time, Part-time

Pay: From $17.00 per hour

Expected hours: 22.5 – 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Administrative: 2 years (Preferred)

Ability to Commute:

• Rives Junction, MI 49277 (Required)

Work Location: In person

Salary : $17