Administrative Assistant

Job Title: Administrative Assistant

We are seeking a highly skilled and compassionate Administrative Assistant to join our team. If you are passionate about providing care to youth in need and want to join a top-notch team, please apply today! We offer a competitive salary and comprehensive benefits package, including health, dental, vision insurance and a 401k that's top 3 % in the country.

Company: Youth Opportunity Investments - Harpeth Primary Assessment Center 

Youth Opportunity is dedicated to empowering youth with individualized needs to achieve success and independence by establishing solid foundations of physical and emotional well-being, positive social and familial relationships, and education. Through a strong commitment to teamwork, leadership, and organizational culture, our employees are equipped and qualified to create transformative impacts in the lives of young individuals. At Youth Opportunity, we prioritize the investment in excellence for the growth and success of our employees and the achievement of the youth we serve.

Learn more about our culture at: https://online.flippingbook.com/view/964058972/1/

Job Type: Full Time

Benefits:

• Medical, Dental, Vision, and Life Insurance eligible after 60 days of employment
• 401k with 100% match up to 4% of your salary after 60 days of employment
• Paid Time Off and 7 Paid Holidays (for full-time employees)
• Tuition Assistance and Opportunities for Growth

Key Responsibilities:

Provides administrative support to department or team. Provides data tracking and maintenance for administration support functions. Coordinates special functions as assigned.

• Responsible for correspondence, phone calls and processing of incoming and outgoing mail, appointment calendar maintenance and word processing of Administrator.

• Initiate general correspondence, responses to inquiries, reports, contracts/agreements, and memoranda. Copy and distribute as needed.

• Responsible for department’s data-entry, copying, record keeping, and file management as assigned.

• Responsible for providing computer support and assisting staff in completing computer reports.

• Assists with the coordination of staffing support when necessary.

• Orders department office supplies.

• Operates office machines to include: telephone, computer and printer, facsimile machine, photocopier, scanner, calculator, etc.

• Prepares purchase orders and/or requisitions, including motel billings, travel reimbursements, office supplies, forms/printing orders, testing materials, etc.

Other Duties Include:

• Maintain a high standard of role model behavior for youth.

• Participate in training and development activities as required.

• Report any acts, incidents or conditions that reflect the possibility of inappropriate youth-to-youth or staff-to-youth relationships.

• Report any use of physical force and all unusual incidents per guidelines.

• Perform other duties as assigned or needed.

Requirements:

Education - High school diploma or equivalent required.

Experience - Two years’ general office experience preferred.

Skills - Experience with customer service and multi-task office setting. Detail oriented, excellent verbal and written communication skills. Ability to interpret, adapt and apply guidelines and procedures. Successfully complete Criminal History Background Check requirements. Ability to work independently and utilize initiative, ability to be organized and to meet deadlines. Proficient in Windows environment, Microsoft Office (Excel, Word), ability to learn and utilize other software programs.

Physical Demands - Ability to sit at desk for long periods of time and tolerate extended periods of data entry. Must be free of communicable diseases as required by the state and to the extent that knowledge is attainable under the law.

Other - Must maintain an appropriate and valid state driver’s license. Must meet state criminal background check requirements and pre-employment screening.

Equal Opportunity Employer: Youth Opportunity Investments is an equal opportunity employer and affords equal opportunity to all associates and applicants without regard to race, color, region, national origin, citizenship, gender identity, sexual orientation, age, physical or mental disability, veteran status, genetic data, or any other legally protected status.

Salary : $18 - $19