What are the responsibilities and job description for the Accounts Payable Clerk - TEMP TO HIRE position at Youtheory?

Nutrawise Health & Beauty, located in Irvine California, is a leading manufacturer of health and wellness supplements including the award winning line of youtheory® products which are sold in over 50,000 retailers worldwide. With over 100 years of combined service in the natural foods and supplement industry, Nutrawise executives are committed to its mission of being a purpose built company that continually supports a wide range of charitable organizations both locally and globally.

If you are looking for a company that values and develops it's employees while offering engaging work, Nutrawise may be the place for you. Our people are what makes us a great company. We're growing fast and we want you along for the journey!

Responsible for managing the company's accounts payable functions, including processing invoices and payments, maintaining accurate financial records, and ensuring compliance with company policies and procedures.

Reporting to the Senior Accounting Manager, the AP clerk will take an active role in the management of vendor payments and vendor relations (with their accounts receivable department). The AP clerk will lead the month end expense reconciliation process for vendors, and coordinate with business leaders to ensure accurate and completeness of accruals for invoices not yet received.

This is a Non-Exempt, hourly position"

Essential Duties and Responsibilities

Invoice Processing :

Accurately review, code, and process vendor invoices in xtuple.
Ensure invoices are matched to purchase orders, receiving reports and investigate discrepancies through coordination with relevant stakeholders and resolve issues in a timely manner.
Ensure accurate accounting, time-period coding and GL coding.

Payment Management :

Prepare and process electronic transfers, payments and check-runs.

Monitor accounts to ensure payments are up to date and as expected.

Reconcile accounts payable transactions and prepare analysis of accounts.

Expense Management :

Utilize excel for expense reporting and credit card processing.

Ensure compliance with company policies regarding expense reports.

Vendor Management :

Maintain and update vendor files, including contact information and payment terms.

Communicate with business leaders and vendors regarding payment inquiries and issues.

Manage vendor statements and resolve any discrepancies.

Appropriately assign vendors to business leaders and ensure appropriate level of approval for vendor payments.

Reporting and Documentation :

Generate and maintain reports related to accounts payable and expenses.

Assist with month-end closing activities, accruals process and prepare relevant supporting documentation.

Ensure proper documentation and record-keeping for audit purposes, supporting the quarterly review and audit of financial statements.

Requirements

Successful completion of Post-Secondary Education and / or Bachelor's degree in accounting, finance or related field preferred

Assist in preparing and processing payroll for employees

Generate payroll reports as requested by management or finance department

One (1) to Two (2) years of experience in accounts payable or similar role, in a publicly traded or large multi-national organization

Excellent attention to detail, mathematic skills and accuracy in processing a high-volume of invoices

Excellent investigative and analytical skills, including the ability to identify cyber related risks

Knowledge of basic accounting principles and practices

Strong computer competency including with Outlook, Excel, Word and other analytical tools

Excellent communication and organizational skills

Ability to work independently with good time management skills

Other duties may be assigned

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Benefits :

Competitive salary, including discretionary performance-bases bonuses

Health Benefits (medical, dental, vision)

Life Insurance

401(k) Matching

Flexible Spending Accounts

Employee Assistance Program

Vacation Time

Employee Recognition Programs

Learning & Development

Work / Life Balance

Fun Company Events

Salary Description

43,400k - $55,619k

Salary : $43,400 - $55,619

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Accounts Payable Clerk - TEMP TO HIRE

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