What are the responsibilities and job description for the Educational Services Analyst position at Yuba Community College District?
Location: Yuba College - Marysville, CA.
Job Description:
CATEGORICALLY FUNDED - POSITION CONTINGENT UPON CONTINUED FUNDING AND BOARD APPROVAL
BASIC FUNCTION: Under the appointed appropriate administrator, incumbent works with various college personnel to assist in facilitating articulation agreements and curriculum services. Perform a variety of complex and technical duties related to the coordination of articulation and curriculum functions and services; compiling data to produce complex reports and assure compliance and integrity of the class file data; including maintenance and verification of the District curriculum.
DISTINGUISHING CHARACTERISTICS:
Incumbent performs a variety of responsible technical and complex analytical support involved in the complete maintenance of District articulation and curriculum programs and services. Incumbent functions independently as the educational services officer who serves as liaison between the Educational Planning and Services Office of the District, college departments and divisions, and statewide academic agencies and institutions. Incumbent also facilitates faculty/staff involvement in the articulation of courses and in documenting approved curriculum to include producing reports related to articulation and curriculum.
Essential Duties Summary:REPRESENTATIVE DUTIES:
Research, analyze and compile information to assist in preparing articulation annual state and district reports, as well as complete the State's Annual Articulation Addendum report; work with Appropriate Administrator to submit certification. (E)
Serve as a member and a resource to relevant District/College committee(s) to provide articulation and curriculum updates; such as, the Yuba College and Woodland Community College Curriculum Committee(s).
Assist the Appropriate Administrator with the development and initiation of written articulation agreements, general education/breadth/core requirement, Lower Division Transfer Pattern (LDTP), General Education Transfer Curriculum (IGETC) and course-by-course equivalencies; maintain and disseminate approved agreements. (E)
Review recommended course(s) from counselors/faculty for CSU GE-B, IGETC & UC TCA annual review; review CSU GE-B, IGETC & UC TCA approved course lists for the Institution prior to information being distributed to the counselors/deans and applicable faculty.
Research applicable statewide curriculum offerings to provide faculty, managers and counselors with assistance/input in regards to articulation proposals and inquiries. (E)
Compile and analyze articulation information for the purpose of developing, publishing and disseminating the monthly articulation fact sheet to faculty and appropriate administrative personnel. (E)
Update and maintain the master catalog course data file and all related files; assure integrity of data in both the course and class database files; audit class file data to ensure compliance with district policies, state regulations and MIS reporting requirements. (E)
Maintain the college curriculum by coordinating and tracking course and program related documents from college's submission to the Board and State Chancellor's office approval as required; assure compliance with district policy and state curriculum regulations. (E)
Utilize database management computer software packages/applications to maintain the District Master Course Outlines; Master Course file; input, update and maintain course information for MIS reporting to the California community College Chancellor's Office and for publication in the college catalog. (E)
Assist the Appropriate Administrator in coordinating the development and implementing the class schedule production calendar to assure timeliness and accuracy. (E)
Maintain regular contact with Articulation System Stimulating Inter-institutional Student Transfer (ASSIST) Coordination Site personnel to stay abreast of changes and enhancements to ASSIST software and reporting features; attend ASSIST training sessions on system enhancements for increase knowledge and skill level to ensure data is being entered correctly and accurately in Online Services for Curriculum and Articulation Review (OSCAR).
Review ASSIST articulation notifications utilizing articulation procedures guide; determine action needed, research and follow through; upon completion disseminate changes/updates to counselors, managers, and faculty when applicable. (E)
Attend local, regional and statewide meetings in order to stay abreast of rules and regulations governing articulation and curriculum as directed. Develop a network of contacts in educational institutions to facilitate improvement of District articulation and curriculum programs and services. (E)
Act as a resource and assist in providing guidance to faculty, administrators and staff on articulation and curriculum issues; such as, course descriptors from another college; software. Respond to District faculty, staff, students and other California and/or national institutions requests for information or clarification about course articulation and transfer status; assist counseling faculty in the review of articulation issues and in the resolution of student transfer problems. (E)
Assist in the preparation of staff training on the components of articulation. Review Articulation 101 slides and binder information in preparation for the annual "ARTIC 101" flex training to faculty/staff. (E)
Assist Appropriate Administrator with the schedule and agenda development for all articulation/curriculum related meetings led by the Institution. (E)
Notify appropriate individuals or agencies of articulation policy/procedure changes; independently problem solve and resolve discrepancies in course articulation data or course prefix display in ASSIST by researching past articulation decisions, catalogs and Colleague, as well as contact with appropriate instructional personnel. (E)
Establish and maintain departmental procedures manual, as well as articulation/curriculum course outline filing system and update as needed. (E)
Prepare general office articulation and curriculum related correspondence, reports, forms, brochures, manuals from rough notes. (E)
Operate a variety of computer terminals and personal computers to enter/extract information. Utilize word processing, database, spreadsheet, administrative and communications software. (E)
Work independently to provide information to staff, students and the public. (E)
Assist in the supervision and training of student and part-time staff.
Other related duties as assigned.
KNOWLEDGE OF:
Word processing, database management and spreadsheet software applications
Information processing techniques and computer literacy
Rules, regulations, procedures and policies of articulation
Principles and procedures of articulation concepts and practices
Computerized data storage and the fundamentals of data retrieval
Record-keeping methods/techniques
Modern office practices, procedures and equipment
Correct English usage, grammar, spelling, punctuation and vocabulary
Oral and written communications skills ABILITY TO:
Perform technical duties of complex difficulty in assigned area of Educational Planning and Services
Interpret rules, regulations and policies regarding articulation
Plan and organize work
Work independently with little direction
Maintain records and prepare reports
Answer general questions of staff, students and the public relative to articulation and curriculum related issues
Make arithmetic calculations quickly and accurately
Communicate effectively both orally and in writing
Establish and maintain effective working relationships with others
Operate office equipment, specifically personal computers
Type at 45 words net per minute from clear copy
Train and provide work direction to others
Required Qualifications:
EDUCATION AND EXPERIENCE: Any combination equivalent to a Bachelor's Degree and two (2) years experience in increasingly responsible clerical and/or programmatic experience with educational services such as articulation/transfer, instructional related functions in a higher educational institution.
Desired/Preferred Qualifications:
Physical Demands:ENVIRONMENT:
Office environment
Driving to conduct work
PHYSICAL ABILITIES:
Hearing and speaking to exchange information and make presentations
Seeing to read a variety of materials
Dexterity of hands and fingers to operate a computer keyboard
Sitting or standing for extended periods of time
Range/Step: Range 38, CSEA Salary Schedule
Salary Range: $28.27 - $38.85/Per Hour (Steps 1 - 11, placement will be based on both the candidate's years of experience and educational qualifications).
Benefits Information:Additional Resources:
Posting Number: AS839P
Open Date: 02/26/2025
Close Date:Review Start Date:Open Until Filled:
Special Instructions to Applicants:
Please see Special Instructions for more details.
APPLICATION INSTRUCTIONS:
1. A complete application requires each section of the online application to be completed. Your application will automatically be disqualified if sections of the application are left blank.
2. DO NOT USE WORDS ; "see resume," or "will provide upon hire." Please check your application for completeness. The more information you provide about your education and work experience will help your application advance to the search committee review process.
3. DO NOT INCLUDE PHOTOGRAPHS: Self photographs or of any nature.
4. DO NOT INCLUDE: Date of birth, social security numbers, or ids other than what the application requires.
PRE-EMPLOYMENT REQUIREMENTS:
1. Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination (TB test) within the past sixty (60) days to determine that he/she/they is free of active tuberculosis.
2. As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility.
SPONSORSHIP:
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
FOREIGN TRANSCRIPTS:
Include a U.S. evaluation and translation. Click HERE for a list of acceptable agencies providing foreign transcript services.
It is important to note that the District retains the right to extend time limits or initiate the recruitment/selection process anew at any stage. For questions about YCCD's application process, please contact (530) 741-6851
To apply, visit https://yccd.peopleadmin.com/postings/3975
EEO Statement EEO Statement | Equal Employment Opportunity
The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
The Yuba Community College District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
Board Policies
Commitment to Diversity, Equity, and Inclusion.
Commitment to Diversity
jeid-00d0373fcfa32140b57e6f72d84d21b7
Job Description:
CATEGORICALLY FUNDED - POSITION CONTINGENT UPON CONTINUED FUNDING AND BOARD APPROVAL
BASIC FUNCTION: Under the appointed appropriate administrator, incumbent works with various college personnel to assist in facilitating articulation agreements and curriculum services. Perform a variety of complex and technical duties related to the coordination of articulation and curriculum functions and services; compiling data to produce complex reports and assure compliance and integrity of the class file data; including maintenance and verification of the District curriculum.
DISTINGUISHING CHARACTERISTICS:
Incumbent performs a variety of responsible technical and complex analytical support involved in the complete maintenance of District articulation and curriculum programs and services. Incumbent functions independently as the educational services officer who serves as liaison between the Educational Planning and Services Office of the District, college departments and divisions, and statewide academic agencies and institutions. Incumbent also facilitates faculty/staff involvement in the articulation of courses and in documenting approved curriculum to include producing reports related to articulation and curriculum.
Essential Duties Summary:REPRESENTATIVE DUTIES:
Research, analyze and compile information to assist in preparing articulation annual state and district reports, as well as complete the State's Annual Articulation Addendum report; work with Appropriate Administrator to submit certification. (E)
Serve as a member and a resource to relevant District/College committee(s) to provide articulation and curriculum updates; such as, the Yuba College and Woodland Community College Curriculum Committee(s).
Assist the Appropriate Administrator with the development and initiation of written articulation agreements, general education/breadth/core requirement, Lower Division Transfer Pattern (LDTP), General Education Transfer Curriculum (IGETC) and course-by-course equivalencies; maintain and disseminate approved agreements. (E)
Review recommended course(s) from counselors/faculty for CSU GE-B, IGETC & UC TCA annual review; review CSU GE-B, IGETC & UC TCA approved course lists for the Institution prior to information being distributed to the counselors/deans and applicable faculty.
Research applicable statewide curriculum offerings to provide faculty, managers and counselors with assistance/input in regards to articulation proposals and inquiries. (E)
Compile and analyze articulation information for the purpose of developing, publishing and disseminating the monthly articulation fact sheet to faculty and appropriate administrative personnel. (E)
Update and maintain the master catalog course data file and all related files; assure integrity of data in both the course and class database files; audit class file data to ensure compliance with district policies, state regulations and MIS reporting requirements. (E)
Maintain the college curriculum by coordinating and tracking course and program related documents from college's submission to the Board and State Chancellor's office approval as required; assure compliance with district policy and state curriculum regulations. (E)
Utilize database management computer software packages/applications to maintain the District Master Course Outlines; Master Course file; input, update and maintain course information for MIS reporting to the California community College Chancellor's Office and for publication in the college catalog. (E)
Assist the Appropriate Administrator in coordinating the development and implementing the class schedule production calendar to assure timeliness and accuracy. (E)
Maintain regular contact with Articulation System Stimulating Inter-institutional Student Transfer (ASSIST) Coordination Site personnel to stay abreast of changes and enhancements to ASSIST software and reporting features; attend ASSIST training sessions on system enhancements for increase knowledge and skill level to ensure data is being entered correctly and accurately in Online Services for Curriculum and Articulation Review (OSCAR).
Review ASSIST articulation notifications utilizing articulation procedures guide; determine action needed, research and follow through; upon completion disseminate changes/updates to counselors, managers, and faculty when applicable. (E)
Attend local, regional and statewide meetings in order to stay abreast of rules and regulations governing articulation and curriculum as directed. Develop a network of contacts in educational institutions to facilitate improvement of District articulation and curriculum programs and services. (E)
Act as a resource and assist in providing guidance to faculty, administrators and staff on articulation and curriculum issues; such as, course descriptors from another college; software. Respond to District faculty, staff, students and other California and/or national institutions requests for information or clarification about course articulation and transfer status; assist counseling faculty in the review of articulation issues and in the resolution of student transfer problems. (E)
Assist in the preparation of staff training on the components of articulation. Review Articulation 101 slides and binder information in preparation for the annual "ARTIC 101" flex training to faculty/staff. (E)
Assist Appropriate Administrator with the schedule and agenda development for all articulation/curriculum related meetings led by the Institution. (E)
Notify appropriate individuals or agencies of articulation policy/procedure changes; independently problem solve and resolve discrepancies in course articulation data or course prefix display in ASSIST by researching past articulation decisions, catalogs and Colleague, as well as contact with appropriate instructional personnel. (E)
Establish and maintain departmental procedures manual, as well as articulation/curriculum course outline filing system and update as needed. (E)
Prepare general office articulation and curriculum related correspondence, reports, forms, brochures, manuals from rough notes. (E)
Operate a variety of computer terminals and personal computers to enter/extract information. Utilize word processing, database, spreadsheet, administrative and communications software. (E)
Work independently to provide information to staff, students and the public. (E)
Assist in the supervision and training of student and part-time staff.
Other related duties as assigned.
KNOWLEDGE OF:
Word processing, database management and spreadsheet software applications
Information processing techniques and computer literacy
Rules, regulations, procedures and policies of articulation
Principles and procedures of articulation concepts and practices
Computerized data storage and the fundamentals of data retrieval
Record-keeping methods/techniques
Modern office practices, procedures and equipment
Correct English usage, grammar, spelling, punctuation and vocabulary
Oral and written communications skills ABILITY TO:
Perform technical duties of complex difficulty in assigned area of Educational Planning and Services
Interpret rules, regulations and policies regarding articulation
Plan and organize work
Work independently with little direction
Maintain records and prepare reports
Answer general questions of staff, students and the public relative to articulation and curriculum related issues
Make arithmetic calculations quickly and accurately
Communicate effectively both orally and in writing
Establish and maintain effective working relationships with others
Operate office equipment, specifically personal computers
Type at 45 words net per minute from clear copy
Train and provide work direction to others
Required Qualifications:
EDUCATION AND EXPERIENCE: Any combination equivalent to a Bachelor's Degree and two (2) years experience in increasingly responsible clerical and/or programmatic experience with educational services such as articulation/transfer, instructional related functions in a higher educational institution.
Desired/Preferred Qualifications:
Physical Demands:ENVIRONMENT:
Office environment
Driving to conduct work
PHYSICAL ABILITIES:
Hearing and speaking to exchange information and make presentations
Seeing to read a variety of materials
Dexterity of hands and fingers to operate a computer keyboard
Sitting or standing for extended periods of time
Range/Step: Range 38, CSEA Salary Schedule
Salary Range: $28.27 - $38.85/Per Hour (Steps 1 - 11, placement will be based on both the candidate's years of experience and educational qualifications).
Benefits Information:Additional Resources:
- Click here: About The Yuba Community College District - Click here: Classified Benefits Overview
- Click here: Classified Benefit Summary and Rates
- Click here: Classified Salary Schedule - Click here: Telework Program - Some classifications may have the ability to work remotely or within a hybrid schedule
- Public Employee's Retirement System (PERS): Employee contribution of 8% if PERs Member after year of 2013. If PERs Member before 2013, the employee contribution is 7.5%.
- 20 paid holidays (including extended time off during the winter break).
- 11 days accrued paid vacation days per year (vacation accrual increases over time).
- Accumulate 12 sick days a year.
Posting Number: AS839P
Open Date: 02/26/2025
Close Date:Review Start Date:Open Until Filled:
Special Instructions to Applicants:
Please see Special Instructions for more details.
APPLICATION INSTRUCTIONS:
1. A complete application requires each section of the online application to be completed. Your application will automatically be disqualified if sections of the application are left blank.
2. DO NOT USE WORDS ; "see resume," or "will provide upon hire." Please check your application for completeness. The more information you provide about your education and work experience will help your application advance to the search committee review process.
3. DO NOT INCLUDE PHOTOGRAPHS: Self photographs or of any nature.
4. DO NOT INCLUDE: Date of birth, social security numbers, or ids other than what the application requires.
PRE-EMPLOYMENT REQUIREMENTS:
1. Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination (TB test) within the past sixty (60) days to determine that he/she/they is free of active tuberculosis.
2. As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility.
SPONSORSHIP:
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
FOREIGN TRANSCRIPTS:
Include a U.S. evaluation and translation. Click HERE for a list of acceptable agencies providing foreign transcript services.
It is important to note that the District retains the right to extend time limits or initiate the recruitment/selection process anew at any stage. For questions about YCCD's application process, please contact (530) 741-6851
To apply, visit https://yccd.peopleadmin.com/postings/3975
EEO Statement EEO Statement | Equal Employment Opportunity
The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
The Yuba Community College District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
Board Policies
Commitment to Diversity, Equity, and Inclusion.
Commitment to Diversity
jeid-00d0373fcfa32140b57e6f72d84d21b7
Salary : $28 - $39
