Employee Benefits Assistant

PRIMARY FUNCTION: The Benefits Assistant is responsible for coordinating the administration of corporate benefit programs such as medical, dental and vision insurances, group life insurances, long term disability insurances, FSA / HSA programs, and employee leave programs. 

ESSENTIAL FUNCTIONS
•    Transcribes enrollment data accurately into vendor sites and payroll system
•    Compiling enrollment materials and collaterals
•    Provide general benefits assistance as needed to team members
•    Coordinate benefit eligibility dates
•    Process enrollments, terminations, benefit changes, salary and address changes as needed
•    Process COBRA, HSA and FSA paperwork 
•    Reconcile vendor invoices against enrollment data
•    Maintain benefits summaries for various contracts
•    Assist with leading new hire orientation by presenting benefit offerings to ensure that new employees make informed enrollment elections
•    Assist with the planning and coordination of open enrollment to ensure that benefit plan changes are communicated in a timely manner
•    Complete projects as assigned by Benefits Specialist(s)
•    Maintain benefit files
•    Process tuition, military, and gym reimbursements

SUPERVISORY RESPONSIBILITIES
This job does not have supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:
•    Advanced computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Working knowledge of advanced software applications is preferred
•    Ability to enter data accurately into databases.
•    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 
•    Ability to write routine reports and correspondence
•    Interpersonal skills are necessary to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external contacts such as customers, vendors, suppliers, shipping companies, etc. Must represent the company in a professional manner at all times. 
•    Must be trustworthy – will handle confidential information routinely
•    Must possess communication skills to clearly relay information to others.
•    Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
•    Ability to follow a process.
•    Strong professional customer service skills, including active listening, prompt service and follow-up. 
•    Analytical skills with the ability to evaluate data and consider decision impact across multiple areas. 
•    Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions. Must be able to communicate issues to management.
•    Ability to learn and understand corporate policies and procedures and how they relate to goals.
•    Ability to perform basic mathematical computations
•    High degree of self-motivation and the ability to work independently 
•    Ability to multi-task
•    Desire to learn about the employee life cycle

QUALIFICATIONS: 
•    High School Diploma or GED Equivalent
•    1 years of recent experience in the Human Resources field
•    Experience with Costpoint and Workday preferred
•    Highly effective interpersonal communication skills
•    Previous experience with union employees / benefits program preferred
 

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.