Leave Administrator

PRIMARY FUNCTION

The Leave Administrator is responsible for responsible for administering all aspects of employee leave requests and accommodations, including those under the Family and Medical Leave Act, Americans with Disabilities Act, Paid Family Leave, state and local leave laws, Military Leave, short-term and long-term disability plans, and Worker’s Comp. This role involves coordinating with employees, managers, and external vendors to administer leaves, ensure compliance with federal, state, and company policies.

ESSENTIAL FUNCTIONS

• Manage all aspects of employee leave requests, workers' compensation, ADA, short-term and long-term disability, and/or other similar leave of absence. 
• Ensure compliance with federal, state, and local leave regulations, including FMLA, ADA, Workers Comp and state-specific leave laws.
• Responsible for ensuring proper management of all administrative aspects of leave claims to include tracking hours used/taken; return to work data; case reviews and working closely with the Managers, HR, Benefits, and Payroll to ensure key dates, details, and status for employees is accurate and correct.
• Coordinates the return-to-work process.
• Oversee processing of short-term and long-term disability claims and workers' compensation.
• Act as primary point of contact for employees and managers regarding leave, ADA, and workers' compensation policies and procedures.
• Collaborate with managers, employees, and the Safety Team to ensure workplace injuries are properly documented.
• Ensure that all required OSHA recordkeeping, postings, and reporting activities are completed.
• Assist in the development and implementation of leave policies and procedures.
• Provides general knowledge and training for employees and management regarding, FMLA, PFL, ADA, WC, STD, and LTD
• Serves as a back-up to other Benefit team members on an as needed basis for daily inquiries and tasks.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Prior experience working in a Government Contracting environment helpful.
• Advanced computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Working knowledge of advanced software applications is preferred.
• Ability to enter data accurately into databases.
• Ability to respond effectively and timely to sensitive information.
• Ability to work in a team environment contributing to a positive workplace culture.
• Must be trustworthy – will handle confidential information routinely.
• Must possess effective oral and technical written communication skills to clearly communicate information to others.
• Strong interpersonal, teamwork, collaborative and communication skills.

QUALIFICATIONS:

• Bachelor Degree in Human Resources, Business Administration or related field
• 2 years of experience in leave management. Experience with laws such as FMLA, ADA, and other federal/state leave regulations and workers compensation.
• Knowledge of all pertinent Federal and State regulations.
• Must be self-motivated and comfortable working in a fast-paced environment.
• Excellent verbal and written communication skills.
• Must conduct self with the highest level of confidentiality and professionalism.
• U.S. Citizenship is required for this position

WORKING ENVIRONMENT:

A fast-paced multi-tasking customer service-oriented environment requiring a high degree of efficient and effective performance.  Adaptability regarding schedule and task changes is necessary to accommodate changing priorities.  

The Company’s policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws.

When applicable, the Company’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION:

It is the Company’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. To request reasonable accommodation, please refer to YHL-21-POL Reasonable Accommodation Policy.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.  Other duties may be assigned. 

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.