What are the responsibilities and job description for the Records Specialist position at Yum! Brands?
Overview
Legal Compliance is the team ultimately responsible for securing Information Assets at a global level. Legal Compliance’s mission is to equip leadership to make informed, risk-based decisions. The role of this position is to help support the Legal Information Governance function sitting under Legal Compliance through effective management of corporate records including intake, imaging and physical storage.
Salary Range : $, to $, annually bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.
Relationships
The Records Specialist, reporting to the Information Governance Global Data / Records Manager, will work in close collaboration with peers across the organization.
Key Responsibilities
- Records Center Daily operation of the records center Prioritize and delegate daily work as well as projects Working in partnership with the Sr. Information Governance Lead and Records Clerk(s) to ensure full daily coverage in the records center Manage the relationship with the off-site storage vendor and staff Partner with the campus facilities team to organize and lead records-based projects Provide monthly reporting on tasks completed
- Imaging and filing Create new files Completing customer requests for records Loose document imaging and filing Document processing of imaging and filing activities
- Off-Site Storage Transferring records to storage Coordinate daily order of on and off-site boxes and files Responsible for daily return of off-site boxes and files Responsible for checking out and delivering all boxes / files to the appropriate end-users. Handle rush orders and ensuring delivery times are met Responsible for creating new boxes and assigning files to a specific box
- Database Maintenance Ensure new records are properly input Record activity documentation Manage change requests (system updates) Assist with record disposition updates annually per the destruction process
- Annual Destruction Routing Verify application of litigation holds Work with clients to verify inventory of boxes; answer questions Update database with notes regarding additional holds Update database with destruction notes / status
- Litigation Holds Work with Legal team to identify time-frame and keywords Search off-site storage inventory to identify pertinent records Update database to apply or clear litigation hold
- Assists colleagues with box / file identification and requests
- Assists with projects relating to records kept both onsite and offsite
- Manage change requests (system updates)
Professional Experience
Professional Skills and Organizational Behavior
Be able to lift pounds
