Justice Clerk I

Under general supervision, performs legal clerical work in support of the operations of a Justice Court; this position has department specific responsibility.

(Illustrative Only) Formats and types letters, memoranda, and legal documents; enters data into computer system and files documents with the appropriate court or entity; verifies and accept citations, verify appearance times for officers, and research specific case information; receives and receipts fines, bonds and other monies; assists the public, answer questions regarding cases and process mail; creates and updates cases and case files manually and in the automation system; checks documents for completeness; issues court processes; sets cases for hearing, trial or other court proceedings; provides requested information at the counter, in writing or by telephone; files court or office material; retrieves case files for use by the judge, staff, law enforcement agencies, attorneys and other authorized personnel; schedules, gathers materials and prepares agendas for various court hearings or other court proceedings; assists in with the court cases management, handles paperwork and insurances; pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities; records judgments, orders and other proceedings of the court; undertakes and completes tasks resulting from court activities; maintains absolute confidentiality of cases and victim information; regular and reliable attendance is required; performs other duties as assigned.

High School Diploma or GED equivalent; and two (2) year of clerical/secretarial, customer service, paralegal or closely related work experience; OR an equivalent combination of education and/or experience. Requires successful completion of a background check.

Knowledge of: County policies and procedures; court procedures, legal terminology and business English; rules and regulations regarding jury activity and courtroom behavior; modern office practices, procedures and equipment; basic bookkeeping methods.
 
Skill in:  Operating office equipment; establishing effective working relationships with employees, other agencies: following written and verbal instructions.
Skill in communicating effectively verbally and in writing.
 
Ability to:  Effectively respond to phone calls, emails and complaints in a timely manner; plan, prioritizes, manages and responds to multiple assignments in a fast-paced environment;  read, write, research, synthesizes data and detailed reports; use modern office equipment and computers;
Ability to communicate effectively verbally and written; lift up to 5 – 25 lbs; perform the essential functions of the job specifications with or without a reasonable accommodation.  
 
Working Environment:
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.  Generally the job requires 60% sitting, 20% walking and 20% standing. Working at a computer monitor for extended periods required. The job is performed under minimal temperature variations and in a generally hazard free environment and may have risk of exposure to communicable diseases.