Registrar - PASS

Purpose Statement:

The job of Registrar is done for the purpose/s of completing student enrollment and course scheduling activities; maintaining accurate student records; providing a variety of reports and reference materials; and ensuring compliance with district, state and federal guidelines

Essential Functions

• Communicates with a variety of persons and/or agencies (e.g. other schools, students, staff, parents, etc.) for the purpose of providing information on a variety of enrollment, withdrawal and graduation issues.

• Compiles master schedule (e.g. course selections, sections, teachers) for the purpose of ensuring the availability of courses that meet the district’s educational objectives.

• Compiles student records (e.g. birth certificates, transfers, immunizations, class credits, etc.) for the purpose of meeting state, federal and/or district requirements.

• Evaluates transcripts for incoming students for the purpose of assessing placement and applying class credits.

• Maintains a variety of student records and files (manual and computer) (e.g. report cards, grad checks, failure letters, etc.) for the purpose of documenting events and/or providing reliable information.

• Performs enrollment activities (e.g. interpreting transcripts, updating automated student information system, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.

• Prepares a variety of reports and written materials (e.g. report cards, class rankings, grade checks, failure letters, graduation rate reports, etc.) for the purpose of meeting state, federal and/or district requirements.

• Processes a variety of documents and materials (e.g. new registrations, transcripts and transcript requests, grade books, withdrawals, etc.) for the purpose of disseminating information to appropriate parties.

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws; operating standard office equipment including utilizing pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: common office methods, practices and machines; and pertinent software applications

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with
equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; establishing and maintaining effective working relationships; meeting deadlines and schedules; maintaining confidentiality; and working with frequent interruptions. Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization’s services.

Responsibility
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally
clean and healthy environment.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience is desired.

Education Targeted job related education that meets organization’s prerequisite requirements.

Required Testing Certificates & Licenses

None Specified None Specified

Continuing Educ. / Training Clearances None Specified Criminal Justice Fingerprint/Background Clearance

Grade

XIII