Export Documentation Specialist

Overview

NGA Group Companies do not include salary ranges in job postings because the total compensation is dependent on the candidates’ experience, the position location, and several other factors. At times, job posting sites add a salary range without the approval of the NGA Group Companies and the ranges provided may be inaccurate and/or misleading. We encourage candidates to apply to our NGA Group Companies and discuss their compensation expectations as part of the recruitment process.

JOB SUMMARY: Must have the ability to commute to our Lombard, Illinois office.

This position aims to ensure the timely delivery of complete and correct export documents to customers, manifests to overseas agents, and customs clearance.

Responsibilities

Duties and Responsibilities:

• Perform Data Quality Check.
• Accurate processing/input of B/L information.
• E-mail communications internally & externally (Customer Service, Customers, NYK offices & agents overseas, etc).
• Process/Send documents/manifests to destinations & US customs
• Demonstrate effective “Integrity Value” by consistently acting courteously with customers, co-workers and vendors.
• Demonstrate “Intensity Value” by working diligently and effectively with fellow team members
• Responsible for documentation on VIP exclusive contract accounts
• Additional responsibilities, as required

Qualifications

SPECIFIC SKILLS:

• Excellent written and verbal communication skills.
• Knowledge of Microsoft Office Excel
• Strong problem-solving skills.
• Ability to multitask and prioritize workflow.
• Strong typing skills.
• Detail oriented.
• Excellent organizational skills.
• Apply “Innovation Value” by striving for continuous improvement.

PREFERRED EDUCATION:

High School degree or equivalent

WORK EXPERIENCE:

Minimum 5 - 6 years business experience; 2 years industry-related experience preferred

NOTE:

The above responsibilities document the major levels and scope work expected of the incumbent.  They are not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  The incumbent may be asked to perform other duties as required.

ADA REQUIREMENTS/PHYSICAL REQUIREMENTS (the following describes physical demands of the typical position)

The employee is primarily seated while performing the duties of the position except when attendance is needed at vessel.  Walking, stooping, filing, lifting or standing is required.  The hands are regularly used to write, type, file, key and handle or feel small controls and objects.  The employee must frequently talk and be able to hear.

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