What are the responsibilities and job description for the Business Operations & Executive Assistant position at ZØNA?
About ZØNA
ZØNA is a nightlife discovery app redefining how people connect with venues, promoters, and each other. With features like group chats, bottle service bookings, exclusive perks, and a digital wallet, ZØNA makes going out spontaneous, social, and rewarding. We’re a fast-growing startup based in Miami, building the future of nightlife.
⸻
Position Summary
We’re looking for a highly organized, proactive Business Operations & Executive Assistant to support the founder with day-to-day business operations, special projects, and strategic initiatives. This is an ideal role for someone who thrives in a startup environment, has a strong attention to detail, and wants to grow with a brand at the intersection of nightlife, tech, and culture.
⸻
Key Responsibilities
• Assist the founder with scheduling, travel planning, and inbox/calendar management
• Coordinate logistics for podcasts, meetings, and influencer collaborations
• Help manage venue onboarding and communication (e.g. contracts, asset collection)
• Organize files, databases, and internal documents (Notion, Google Drive, Airtable)
• Draft emails, proposals, or basic pitch materials as needed
• Track progress on strategic goals, to-dos, and deadlines
• Support with social media content organization or light research (e.g. event scouting, competitor checks)
• Act as a liaison between marketing, development, and partner contacts when needed
⸻
Qualifications
• Strong organizational and communication skills
• Tech-savvy (comfortable with tools like Notion, Canva, Airtable, and Google Suite)
• Experience in startup, marketing, event, or entertainment environments is a plus
• Ability to anticipate needs and stay one step ahead
• Discretion and professionalism when dealing with confidential matters
• Passion for nightlife, tech, or brand-building is a bonus
⸻
What You’ll Get
• Flexible work hours and opportunity to grow with the brand
• Behind-the-scenes access to the startup world and Miami’s nightlife industry
• A creative, fast-paced, and mission-driven work environment
Pay rate: 20/hr, part time.
