Facilities Assistant - Commercial Real Estate

Z3 Real Estate is seeking a highly motivated and organized Facilities Assistant to join our commercial real estate team.

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Are you:

• An individual who values quality and perfection?
• An independant self-starter?
• A data-driven individual who comes to work to work, but can turn on the charm while speaking with tenants?
• Someone who prefers to have a variety of tasks and things to do and strives under pressure?

If yes, follow the link below to fill out our applicant survey and apply on really after reading through the job description and qualifications!

https://go.cultureindex.com/p/KetwYE5Ilp0

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Summary:

This position plays a critical role in ensuring the efficient operation and maintenance of our commercial properties. The Facilities Assistant will be responsible for a variety of tasks related to property inspections, Yardi work orders, tenant relations, and emergency dispatch. The successful candidate will contribute to maintaining a safe, attractive, and well-functioning environment for our tenants.

Key Responsibilities:

1. Property Inspections:

• Conduct regular property inspections to assess the condition and functionality of the commercial real estate properties.
• Document inspection findings and generate reports to identify maintenance or repair needs.

2. Yardi Work Orders:

• Utilize Yardi or similar property management software to receive, process, and coordinate completion of maintenance requests from tenants, self-input work orders, and other various service requests from the property management team.
• Prioritize and assign work orders to appropriate service providers and contractors.

3. Tenant Relations:

• Serve as a point of contact for tenants regarding maintenance issues, inquiries, and concerns.
• Build and maintain positive relationships with tenants to promote tenant satisfaction and retention.
• Communicate regularly with tenants to keep them informed of maintenance schedules and any potential disruptions.

4. Emergency Dispatch:

• Respond to emergency calls or alarms related to the properties promptly and efficiently.
• Coordinate emergency responses, including contacting appropriate service providers, authorities, and tenants when necessary.
• Ensure that emergency procedures and protocols are followed to protect the safety and security of the property and its occupants.

Qualifications:

• High school diploma or equivalent; relevant coursework in facility management, property management, or a related field is a plus. Previous experience in facilities management, property management, or a related field is preferred.
• Proficiency in using property management software, such as Yardi or similar platforms.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a fast-paced environment and handle emergencies with composure.
• Knowledge of safety and emergency procedures.
• Basic understanding of building systems and maintenance processes.
• Must have reliable transportation.

Working Conditions:

• This role is majority on-site visits to commercial properties with occasional in office visits.
• Must be available for on-call or emergency response duties as needed, which may include evenings, weekends, and holidays.

Z3 Real Estate is an equal opportunity employer, and we encourage candidates from diverse backgrounds to apply.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Evenings as needed
• Monday to Friday
• Nights as needed
• On call
• Weekends as needed

Work Location: In person

Salary : $25