IT Administrative Coordinator

Extraordinary commitment runs deep at Zachry. Here, dedicated men and women have the opportunity to work on challenging projects alongside those who value innovation and support team efforts in all our endeavors. We take care of our team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make:

Every Person Matters

Together We Can Do Great Things

This Is More Than a Job

Job Summary

Zachry Construction Corporation is seeking a highly organized and detail-oriented Administrative Coordinator to support our IT Department. The ideal candidate will provide comprehensive administrative support, ensuring smooth operations and efficient workflows. This role requires strong communication, organizational, and problem-solving skills, along with the ability to handle multiple tasks in a fast-paced environment.

Essential Functions

• Provide administrative support to IT leadership and team members, to include calendar management, meeting coordination and the handling of correspondence.
• Serve as the primary point of contact for internal and external stakeholders, ensuring timely communication and follow-ups.
• Assist with budgeting and expense tracking for IT-related purchases, including processing invoices and managing purchase orders.
• Maintain and organize IT department records, reports, and documentation.
• Coordinate and schedule IT training sessions, team meetings, and departmental events.
• Prepare presentations, reports, and meeting materials as required.
• Support IT asset management, including inventory tracking and procurement coordination.
• Manage vendor relationships, contracts, and service agreements in collaboration with the IT team.
• Assist in drafting and distributing internal communication, policies, and updates related to IT initiatives.
• Handle confidential and sensitive information with discretion.
• Perform other administrative tasks assigned to support the IT team’s objectives.
• Schedule is normal business hours Monday - Friday 8:00 am - 5:00 pm.

This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.

Required Skills & Experience

• 5 years of experience in administrative support for multiple directors/managers, budgeting, expense tracking, and preparing presentations, reports, and meeting materials. Calendar management, meeting coordination, and cross-departmental collaboration.
• A high school diploma is required; a bachelor’s degree in business administration or a related field is preferred.
• Proficiency in Microsoft Office 365 (Teams, Excel, Word, PowerPoint, Outlook) and Adobe Acrobat.
• Self-motivated, detail-oriented, and able to work independently with minimal supervision.
• Strong problem-solving skills, ability to manage multiple projects under tight deadlines, and commitment to confidentiality and data security.
• Capable of operating in a fast-paced, evolving environment with a sense of urgency.

Benefits and EOE

Zachry offers an industry-leading benefits package for our employees and their families.

• Medical, Dental, Vision, and Life insurance
• 401k, Paid leave, and Bonus Program
• Company-paid short-term and long-term disability insurance
• Employee assistance program
• For additional company information, please visit www.zachrycorp.com

Zachry Construction Corporation performs heavy civil work throughout the United States, and relocation is sometimes required for continuous employment opportunities.

We are an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Applicants must be immediately authorized to work for any employer in the U.S. We do not sponsor or transfer sponsorship of an employment visa at this time. We do not interview or hire students in F-1 or J-1 status and will not sponsor them for work visas.

Notice to Staffing Agencies 

Zachry Federal Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry Federal, including unsolicited resumes sent to a Zachry Federal mailing address or email address, directly to Zachry Federal employees, or to Zachry Federal’s resume database will be considered Zachry Federal property. Zachry Federal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry Federal will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry’s recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry’s Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.