What are the responsibilities and job description for the Administrative Assistant position at Zealogics?
Job Details
The role responsibilities include:
Managing an organized calendar, including coordinating meeting scheduling with key stakeholders, organizing logistics for in-person and zoom meetings, and ensuring all materials / meeting prep is in place in advance of meetings
Ability to work on presentations and assist COO and ED leads in presentation prep and editing and some other ad hoc project type work. This may include collecting & collating information from Mgmt team for various divisional exercises.? Zoom meeting set up, travel booking experience with CSTO Systems
Arrange travel and accommodations for executives.
Prepare expense reports.
Experience with Concur is an asset.
Manage sensitive matters with a high level of confidentiality and discretion
Help coordinate logistics for divisional events
Represent the COO team in a positive light through excellent follow-through skills and sound judgment.
Qualifications
8 years of related experience in a fast-paced environment supporting senior level executives
Experience in financial management industry is a plus
Ability to adapt to a fast-paced environment and ambiguous situations
Excellent communication and time management skills; proven ability to meet deadlines
Ability to communicate well at all levels of staff and leadership
Excellent ability to multi-task and to set precedence for deliverables
Proficiency in Outlook and experience with the Microsoft suite of applications including PowerPoint, Excel, and Microsoft Word
Experience with communications applications: Zoom, Skype, Teams, VBrick
Comfortable running reports from in-house applications
Demonstrates capability to work independently and take ownership of processes
