Facilities Coordinator

Job Description

Assist and support Facility Manager, at Zeeco Global Technology Center and Zeeco West, with various building management, property, and logistical duties. Perform tasks related to Facilities management, building operations and management. The role should be well organized, able to prioritize multiple issues working with internal and externals partners for issue or request resolution helping our employees, customers, and guests experience a safe, efficient, and enjoyable work environment. Requires excellent customer service, record keeping organization, multitasking, and people skills. Adept at handling multiple priorities.

Job Duties

• Manages and regularly updates seating occupancy in the Facilities Wayfinding Tool online portal for new hires and employee moves.
• Manages and regularly updates the KACE facilities maintenance tool online portal for managing preventative and reactive facilities requests. Coordinates and documents issues to resolution, assigning and closing tickets.
• Monitor activities that happen inside and outside the building, such as waste disposal, recycling, consumable supplies inventory and ordering, furniture repairs, equipment repairs, identifying and opening Facility request tickets to resolve issues.
• Coordinate office and parking space allocation as needed.
• Coordinate with vendors on contracted work as needed.
• Routine inspections of Facility and Grounds documenting issues and creating Facilities tickets to address issue.
• Ensure all workspaces, workstations private offices, training rooms, conference rooms, restrooms and visitor areas are in clean and ready to use condition at all times.
• Keep track of regular and ad-hoc facility expenses as required.
• Conduct market research and compare costs and benefits when evaluating new vendors
• Follow safety rules, building guidelines, Facilities processes, and standards for all projects.
• Research new services and appliances to facilitate operations as requested.
• Ensure compliance with health and safety regulations and internal HSE department.
• Communicate with building employees for events that could impact the running of the business providing 5-day advance notice of event or impact.
• Communicate with internal business partners as needed.
• Special projects coordination as required.
  
  

Job Requirements

• Work experience as a Facilities Coordinator or similar role
• Strong knowledge of facilities management operations and proficient computer skills and MS Office, MS Excel, and MS Teams.
• Familiarity with office environment
• Experience with facilities management software is a plus
• Understanding of safety regulations in offices
• Well-organized
• Sound judgement and the ability to think quickly during emergencies
• Requires a high school diploma or equivalent
• Must be capable of developing job knowledge skills
• Can work under a deadline