Front Desk Coordinator/Administrative Assistant

Zen Healing Center, a growing wellness clinic offering chiropractic care, nutrition counseling, and physical therapy services in Eden Prairie.

Work Hours

Monday, Wednesday, and Thursday from 7:45 AM to 12:30 PM; Friday from 7:45 AM to 1:30 PM

Job Overview
We are seeking a dedicated and organized Front Desk Coordinator to join our team. This role is essential in providing exceptional customer service and ensuring the smooth operation of our front office. The ideal candidate will possess strong office management skills, demonstrate excellent phone etiquette, and have experience in administrative tasks.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Manage incoming calls, directing them to the appropriate personnel while maintaining excellent phone etiquette.
• Schedule appointments and manage calendars for staff members.
• Maintain accurate records and files, including patient information and office documents.
• Handle administrative tasks such as data entry, correspondence, and inventory management.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Support chiropractic, nutrition, and physical therapy duties as needed, ensuring compliance with relevant regulations.
• Collaborate with team members to enhance office efficiency and workflow.

Qualifications

• Proven experience in office management or administrative roles; experience as a medical receptionist is a plus.
• Keep treatment rooms and the reception area tidy and organized.
• Verify patient insurance eligibility and benefits.
• Strong customer service skills with the ability to interact effectively with clients and staff.
• Excellent phone etiquette and communication skills;
• Proficient in calendar management and scheduling software.
• Ability to multitask, prioritize responsibilities, and work in a fast-paced environment.
• Detail-oriented with strong organizational skills to maintain accurate records.
• Familiarity with clerical duties such as typing, filing, and data entry.
• Provide additional support and take on other duties as needed.

Join us as a Front Desk Coordinator where you will play a vital role in creating a welcoming environment for our clients while supporting the operational needs of our team.

Job Type: Part-time

Pay: $20.06 - $20.66 per hour

Expected hours: 15 – 20 per week

Schedule:

• Monday to Friday
• Morning shift

Location:

• Eden Prairie, MN 55344 (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person

Salary : $20 - $21