What are the responsibilities and job description for the Administrative Coordinator (Bilingual) position at Zenta Pets?
We are a growing manufacturer of natural dog treats, and we are looking for a highly motivated, bilingual (Spanish/English) Administrative Coordinator to join our dynamic team. This is an exciting opportunity to work in a fast-paced, hands-on environment where you'll make a significant impact on our operations.
As our Administrative Coordinator, you will play a pivotal role in ensuring the smooth functioning of daily activities, supporting our team. We’re looking for someone who thrives in a fast-paced environment, takes initiative, and consistently delivers results.
Core Responsibilities:
1. Administrative and Office Support
- Manage day-to-day administrative tasks such as scheduling, correspondence, office supplies, and organizing office events.
- Oversee office facilities and cleaning services, ensuring a well-maintained, productive, and clean workspace while coordinating with vendors for office and facility-related needs.
- Support HR tasks, including recruitment, onboarding, maintaining personnel records, and employee benefits.
2. Financial Management
- Handle office budgets, process invoices, payroll administration, and expense reports (shipping, supplies, space, people).
- Manage payment records and purchasing activities, ensuring accurate documentation of receipts.
3. Communication and Coordination
- Act as the primary point of contact for internal and external communication.
- Facilitate interdepartmental communication and ensure that important information is efficiently disseminated across the team.
4. Order and Documentation Management
- Oversee order control, ensuring that orders are accurately processed and dispatched.
- Maintain organized documentation for orders, financial transactions, and reports.
- Compile and present reports from various departments for review and ensure documentation is complete and accurate.
5. Logistics Coordination
- Assist in coordinating logistics for shipping and delivery, ensuring timely fulfillment and efficient transport of products.
- Support the management of logistics vendors and transportation services to ensure timely and cost-effective delivery.
6. Compliance and Reporting
- Monitor compliance with internal procedures and regulations through regular audits.
- Ensure that all necessary licenses, insurances, approvals, and bonds are up-to-date and compliant.
Qualifications:
- Bilingual (Spanish/English) – Must be fluent in both languages.
- Proven experience in administrative roles (1 year preferred).
- Strong organizational skills with attention to detail.
- Ability to multitask, prioritize, and work under pressure.
- Proficient in Microsoft Office Suite or similar.
- Excellent communication skills and a team-oriented mindset.
- A proactive, positive attitude with a desire to learn and grow.
- Ability to maintain confidentiality and demonstrate a high level of integrity.
Schedule:
- Full-time, 8-hour shifts.
- In-person, Doral, FL location.
If you're a self-starter with a passion for supporting a growing team, we’d love to hear from you!
Job Type: Full-time
Pay: $3,500.00 per month
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Desktop administration: 1 year (Preferred)
Work Location: In person
Salary : $3,500