What are the responsibilities and job description for the Executive Assistant position at Zep, Inc.?
About Zep Inc.
Zep Inc. is a leading manufacturer of cleaning solutions for businesses and consumers with operations across the U.S, Canada, and Europe. Our purpose is to make the planet cleaner, safer, and more productive. To fulfill our purpose, we focus on understanding and solving cleaning needs for consumers, as well as business customers across a variety of segments including transportation, industrial, institutional, and food & beverage. We also have a strong presence in the consumer-packaged goods (CPG) segment, where we develop products to help consumers and businesses maintain a clean and safe environment. Our products can be found online and at retail shelves at outlets like Home Depot, Amazon, Lowe’s, Ace Hardware, Grainger, HD Supply, Walmart, and many others. We market our products under well recognized and established brand names, such as Zep®, Enforcer®, Misty®, TimeMist®, TimeWick, and Country Vet®. Zep was founded in 1937 and is headquartered in Atlanta, GA. In 2021, Zep became the official cleaning partner of Atlanta United FC.
Job Description:
The Executive Admin Assistant will be accountable for provide superior administrative support to Zep Executive team. This role involves working closely with Board of Directors, Zep’s Executive Teams and leadership to handle various tasks and activities to streamline their work, improve communication and support Board and CEO needs. This role will provide personalized assistance, urgent issue research and response, key contact maintenance, effective communication and smooth operations of Zep’s headquarters office. The responsibilities of this role include Board meeting & communication setup, maintenance, travel and on-site support for quarterly and ad hoc meetings, headquarters office management, large event / team meeting management; executive support to manage schedules, travel, correspondence and expense reports. The ideal candidate is confident , proactive, detail-oriented, service mindset, maintains confidentiality and possesses exceptional organizational and communication skills. The Executive Admin Assistant will report to the Chief Administrative Officer in our Atlanta, GA headquarters office.
Responsibilities:
- Act as the point of contact between the executives and internal/external clients, Board and executive team
- Handle all Board members travel, transportation, payment and on-site logistics
- Coordinate with Board members administrative assistant/team regarding timing, logistics and other questions
- Serve as the Headquarters office manager including office maintenance, office routines, supplies, equipment repair and general activities to maintain clean, well organized office
- Maintain CEO and C-Suite schedules, arrange Board and ELT meetings and provide reminders
- Lead planning and logistics for large on-site HQ meetings for ELT (ex AFCO sales leadership, Retail Customer meeting) including welcome signs, room setup, food and beverage needs and ad hoc requests
- Make travel arrangements and complete expense reports for ELT
- Monitor office supplies and research advantageous deals or suppliers
- Undertake the tasks of receiving mail, calls & packages, research messages and route and deliver mail, packages and correspondence
- Handle requests and queries appropriately
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Serve on Safety Committee for drills and evacuations
- Coordinate with Property Management on office issues (need to discuss property communications to HQ employees)
Qualifications:
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Maintain and keep skills up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Highly service and execution oriented
- 10 years experience supporting senior leadership roles
- High School degree; degree in Business Management, or related field would be advantageous
Our Values
At Zep, we have developed a set of values focused on bringing even greater cohesion to our workplace. As part of this plan, we introduced a values framework called S.P.E.E.D. to align with our purpose of making the planet cleaner, safer, and more productive.
- Stewardship: We continuously improve the safety of our people and products, and we protect the planet by innovating solutions to reduce our environmental impact.
- Passion for Problem Solving: We listen to our customers and actively work to find solutions for unique situations. We think creatively to innovate and seize opportunities that will drive growth and make all our customers’ and consumers’ lives better.
- Empowerment: We encourage and lead our people to be accountable by equipping them to make decisions and own the outcome
- Expertise: We create innovative solutions and partnerships that are relevant to service our communities and customers.
- Doing the Right Thing: We expect our people to understand ethical boundaries and be inclusive of other backgrounds, ideas, and perspectives. Demonstrating honesty, respect and integrity in all actions is always expected.
Zep Inc. is an organization that is committed to diversity within its workforce and encourages all interested candidates, including women, minorities, & former military personnel to apply. It is the policy of Zep Inc. that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, disability or sexual orientation.
As an Equal Opportunity and Affirmative Action Employer, Zep Inc. provides full employment opportunities to all qualified persons without regard to race, creed, color, religion, gender, sexual orientation, national origin, age, disability, marital status, ancestry, or veteran status or any other distinction outlined in all applicable federal, state, and local laws.
