HOA Manager

Job Overview
We are seeking a dedicated and experienced HOA Manager to oversee the daily operations of a homeowners association. The ideal candidate will possess strong leadership skills and a comprehensive understanding of property management, ensuring that the community is well-maintained and that residents' needs are met. This role requires effective communication, conflict management, and a solid grasp of Fair Housing regulations.

Primary Responsibilities:

Financial

• Responsible for Association fiscal management, including financial statement generation.
• Develop and prepare appropriate annual draft budget for Board of Director approval
• Implement and manage Association operations in accordance with the budget.
• Manage association accounting needs, including payment of invoices in accordance with the individual Association’s standard operating procedures.
• Engage and coordinate tax filings with Association’s designated CPA firm.
• Ensure timely processing of all checks received on behalf of the Association.

Legal/Compliance

• Ensure all civil code requirements are met, and association remains in compliance.
• Manage association insurance coverage and update on an annual basis.
• Liaison with designated Association legal counsel on an as needed basis
• Guide Association Board Members on changes to legislation that impact their association.
• Responsible for all aspects of the Annual Meeting/Election process.
• Track and ensure requirements are met for processing regulatory filings.

Communication

• Act as an interface between the Board of Directors and community.
• Coordinate, attend, and maintain oversight of all client and board meetings.
• Create agendas, board packets, other correspondence, for board and committee meetings in accordance with the state law.
• Conduct and advise the HOA Board during the board meetings in accordance with laws and regulations set forth by state law.
• Responsible for all board meeting follow-up, minutes, and correspondence.
• Receive & review client communication. Manage all deadlines.
• Manage and oversee vendor relations.
• Manage RFP process, create comparison spreadsheets to analyze, and make recommendations as appropriate.
• Provide written content for community website and newsletter as directed by the Board.
• Process all HOA documentation through the escrow process.
• Association files retention.
• Conduct all walkthroughs – Landscape, Violation, Architectural Review, Developer Turnover, and Work Order Compliance.

Skills & Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Excellent customer service and relationship building background/skills.
• Demonstrate effective communication skills consisting of oral, written and listening skills with the ability to draft, coordinate and make presentations in a Board Meeting setting.
• Collaborative decision-making and problem solving skills.
• Ability to generate and understand financial statements, .
• Ability to draft correspondence and reports along with responding to inquiries and client concerns effectively and independently.
• Demonstrate strong organizational skills and time management abilities while working in a fast-paced, multitasking environment.
• Set and communicate deadlines and follow through on tasks for clients including resident homeowners, and the Boards of Directors.
• Must be able to work independently and in a team environment
• Intermediate knowledge of Microsoft Applications, especially Word, Outlook, and Excel.

Education & Experience:

• Four-year college degree preferred, or comparable business experience
• Two years of association management experience preferred.
• CMCA certification preferred.

We invite qualified candidates who are passionate about community management to apply for this rewarding position as an HOA Manager.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person