What are the responsibilities and job description for the Law Firm Administrator position at ZIEGLER GARDNER BELL PLLC?

Ziegler Gardner Bell is a dynamic Dallas-based law firm representing the design, construction, real estate, transportation and skilled nursing industries. Clients include international and regional architecture, engineering, and land surveying firms; leading heavy civil contractors; single and multi-family real estate developers; skilled nursing facilities; and trucking companies and drivers located in Texas and throughout the United States.

We are looking for a Professional Legal Administrator. This is an executive-level position responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems. The successful applicant will have experience managing a team of more than 10 people and should have experience managing a budget of more than $5,000,000.

Our Legal Administrator will be responsible for planning and managing the day-to-day operations of the Firm, and for implementing Firm policies and procedures under the general guidance and supervision of the owners.

Key Responsibilities :

Personnel Management :

Oversee full cycle recruitment, hiring, and onboarding activities.
Manage employee benefits, retirement plans, payroll, and compensation processes.
Partner with firm leadership to oversee performance reviews, facilitate disciplinary conversations, and implement performance improvement plans.
Promote a positive and inclusive firm culture through active engagement with team members.
Oversee learning management, training, and the firm mentorship program.
Ensure compliance with all legal and regulatory requirements and update internal materials accordingly.
Develop, implement, and document internal and external HR best practices, policies, and procedures.
Plan firm social events and coordinate scheduling and logistics.

Operations :

Oversee suite maintenance, security, and vendor relationships.

Lead risk management processes related to firm operations, including insurance renewals and risk management policies and procedures.

Monitor KPIs and prepare reports for managing partners.

Oversee the monthly billing process, including conflict checks, opening new matters and client budget tracking.

Coordinate any updates to website.

Other responsibilities and projects as assigned.

Education and Experience :

Bachelor’s degree required.

Professional services or law firm experience required.

At least 5-7 years of experience in a leadership role with multiple direct reports.

Excellent writing and verbal communication skills.

Outstanding organizational skills and attention to detail.

Proficiency in Microsoft Office suite (Word, Outlook, Excel), practice management software (Coyote), and DMS systems (NetDocs).

Ability to work as a team player in a fast-paced environment.

Strong problem-solving skills and ability to handle confidential information with discretion.

Work Environment :

This position is based in the firm’s Dallas, Texas office.

Salary Range : $100,000 - $125,000 annually, depending on experience, plus discretionary bonus.

Ziegler Gardner Bell offers a comprehensive benefits package including medical, dental, vision, life insurance, 401K, and more.

For immediate consideration for this opportunity, qualified candidates should forward their resume to jobs@zgblaw.com.

Salary : $100,000 - $125,000

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