Administrative Assistant-Time Keeper

Administrative Assistant/Timekeeper-Location Quincy, IL 62301

Ziegler-Industries Core Focus:

To provide exceptional client service by striving to be the best specialty service employer in the country.

Our Core Values:

• Fanatical attention to safety
• Prepare and plan for success
• Strong sense of pride in craftsmanship and quality
• Exhibit honesty and integrity by doing the right thing at all times

Ziegler Industries, LLC is offering a Administrative Assistant/Timekeeper position in Quincy, IL. We are looking for a candidate that is self-driven and excited to put their knowledge and skills into action, while learning to help our organization accomplish our goals.

Responsibilities

• Provide administrative support to foreman and work with office as needed.
• Record labor, materials, and equipment for all jobs at facility daily.
• Track attendance/vacation and communicate information as needed to office staff.
• Order PPE or other supplies upon request.
• Distribute and collect PPE from field staff.
• Help with onboarding new hire employees to facility and renewing yearly training.
• Track credit card purchases and log on accounting system for foreman.
• Assign equipment number to any equipment purchased.
• Request badges for new employees from facility.
• Enter new employees into the system.
• Open jobs and add employees/equipment to the system.
• Working with time keeping system and third-party apps.
• Flexibility to perform additional assignments as required by the needs of the company.

Preferred Experience (Knowledge) and Qualifications

• Excellent communication and computer skills.
• Background in Word, Excel, and Outlook is required.
• Previous experience in office administration, timekeeping, or other related fields is recommended.
• Bilingual (Spanish and English) is a plus.

Competencies of Our Ideal Candidate:

• Sound integrity and professional ethics.
• Handles confidential information with tact and discretion on a need-to-know basis.
• Outstanding communication and interpersonal skills.
• Quick learner, self-motivated, and the ability to work both independently and collaboratively with a team.
• Ability to multitask, prioritize, and complete assignments on time.
• Flexible and able to shift priorities with little notice.
• Dependable
• Ability to establish and maintain an effective working relationship with staff and customers.
• Proven ability to work well with others.
• Ability to trouble shoot and resolve data entry issues.
• Provide courtesy, respect, and politeness during all interactions with customers and staff, both internal and external.
• Attitude to pitch in and be willing to take on any tasks asked of them.

Benefits

• Employee Valued Culture
• 401K
• 401K Matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Time Off
• Paid Holidays
• Continuing Education and Growth Opportunities

Ziegler Industries LLC is a specialty industrial service contractor, providing services in Industrial Coatings, Scaffold Erection, Industrial Insulation Installation, and Industrial Cleaning. We provide safe, time-sensitive solutions to keep our customers running. People are Ziegler Industries biggest asset, we are committed to providing our employees a stable work environment with equal opportunity for learning and personal growth. The success of Ziegler Industries LLC is built by committed & efficient employees who believe in our company, who gain satisfaction from their work, and who strive toward extraordinary achievement. We believe that people work best together in an environment where they are recognized for their efforts and respected as individuals. With over 50 years of experience in contracting, Ziegler Industries is on a mission to become the best specialty service employer in the country. We take care of our people so they can take care of our customers. If you are ready to make a difference and be a part of a growing company, we want you!