Payroll and Accounting Specialist

Zindars Property Development LLC is a fast-growing real estate development company. Our purpose is to unlock the community’s forgotten value by capitalizing, managing, and restoring properties through quality workmanship and customer care. We are a fully licensed Illinois real estate company that offers brokerage, property management, and development services in east central Illinois. One division of our business handles property sales and leasing, rental maintenance and turnovers. We have a second division that redevelops property including single family homes, apartments, and commercial retail locations. We primarily renovate distressed or value-added properties and restore them. We are looking for the right team members to join our organization. This is a fast-paced environment, with a lot of opportunities for growth. We are the market leader in Danville, IL for real estate redevelopment and we have some significant, meaningful new projects in the pipeline.

Our Core Values:

1) “Where there’s a will, there’s a way!”

At ZPM we are committed to finding solutions and thinking outside of the box. We are not afraid of doing hard things, and we take challenges head on. We embrace “stupid optimism”, and with an unmatched drive, we see every mountain as scalable.

2) “Make Danville great again.”

At ZPM we believe in the potential of the Danville area. In fact, we believe that Danville will be great again. With compassion for our community, and with a generous spirit, we will restore and provide quality spaces at a fair rate. We believe in putting people first and doing what is best for the Danville community at large.

3) “The only way to do great work is to love what you do.”

At ZPM we have a passion for the real estate and property management industries. We are dedicated and enthusiastic about the work that we do! We find it rewarding, and we believe that it matters. With an attitude of excellence, we will be effective at fulfilling our Core Focus: To unlock the community's forgotten value by capitalizing, managing, and restoring properties through quality workmanship and customer care.

4) “Just do the next right thing.”

At ZPM, in every circumstance, we act with absolute integrity. We do not cut corners. We value honesty, diligence, kindness, and emotional self-control. We care about our co-workers and our clients, and our motto is, “No jerks allowed!”

5) “Knowledge shared is knowledge squared.”

At ZPM, we agree that mental laziness is not an option. If we do not have an answer, we seek it out. We aim to gain knowledge in our field and share that knowledge with our coworkers. We are teachable and receptive to new information or more effective ways of operating. We utilize critical thinking, research, and data to make informed decisions for the company.

We are seeking a detail-oriented and organized Payroll and Accounting Specialist to join our dynamic finance team at Zindars Property Management, a leading property management company. This individual will be responsible for overseeing payroll processing, accounts payable (AP), accounts receivable (AR), and inter-company billing functions. The role requires strong accounting knowledge, excellent attention to detail, and the ability to work in a fast-paced, deadline-driven environment.

Key Responsibilities:

1. Payroll Processing:

• Process and maintain payroll for all employees in accordance with company policies, tax regulations, and labor laws.

• Ensure timely and accurate preparation of payroll, including tracking overtime, deductions, and benefits.

• Handle payroll tax filings and ensure compliance with local, state, and federal regulations.

• Manage payroll-related queries and resolve any discrepancies.

• Coordinate with COO to update employee payroll records (e.g., new hires, terminations, salary changes).

2. Accounts Payable (AP):

• Review and process vendor invoices for payment, ensuring accuracy and compliance with company policies.

• Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.

• Prepare weekly/monthly payment schedules and manage the timely disbursement of funds.

• Maintain relationships with vendors to ensure smooth communication and resolution of payment issues.

• Track and report on outstanding liabilities, ensuring timely payments to maintain good supplier relationships.

3. Accounts Receivable (AR):

• Process and track rent payments and other receivables from tenants and clients.

• Generate and send out invoices, ensure all charges are correctly applied, and monitor outstanding balances.

• Work closely with property managers and tenants to resolve any billing discrepancies or overdue accounts.

• Perform regular AR reconciliations and follow up on overdue payments to ensure prompt collection.

• Assist in maintaining accurate records of all AR transactions.

4. Inter-Company Billing:

• Oversee the inter-company billing process, ensuring accurate invoicing between related entities within the organization.

• Track and reconcile inter-company transactions to ensure proper billing and payments.

• Collaborate with internal departments to ensure all inter-company transactions are accurately documented and settled.

5. General Accounting:

• Assist with month-end and year-end closing processes, including reconciliations and preparing financial reports for Owner/CEO.

• Prepare supporting schedules for financial audits and assist with the preparation of tax filings as needed.

• Maintain and organize financial records, ensuring accuracy and compliance with industry standards.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Proven experience in payroll processing, accounts payable, accounts receivable, and general accounting.

• Knowledge of property management accounting principles is a plus.

• Proficiency in accounting software (e.g., QuickBooks, Yardi, or similar) and Microsoft Excel.

• Strong understanding of payroll laws and tax regulations.

• Excellent attention to detail and organizational skills.

Ability to work independently and prioritize tasks in a fast-paced environment. Strong communication skills to interact effectively with vendors, tenants, and internal teams.

Preferred Skills:

• Experience in inter-company billing and reconciliation.

• Familiarity with property management systems and software.

• Knowledge of relevant industry-specific tax laws and regulations.

Benefits:

• Paid Time Off

• Paid Holidays

• Sick Leave

• Flexible Hours

• Life Insurance

• Retirement Account Match

We do require a background check and drug test along with an employment application.

Job Type: Full-time

Pay: $25.00 - $33.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $25 - $33