Administrative Supervisor

Salary range: $65,000- $82,000

The base salary listed is a range. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). In addition to the base salary, this position is eligible for a bonus, providing the opportunity to earn additional compensation.

Benefits

Our Total Rewards programs continue to lead, innovate and embody our core values – caring for the health and wellbeing of all. Zinpro offers a competitive salary and a premium benefits package, including 100% employer-paid healthcare and generous paid time off. We provide a wide range of benefits and resources designed to support you at every stage of life: education assistance, retirement planning, 401(k), disability and long-term care insurance, travel assistance, fitness reimbursement, gift matching, and more.

Learn more: Our Culture of Care – Zinpro®

Position Summary

Reporting to the Plant Manager, the Administrative Supervisor is a key contributor to Zinpro’s success by coordinating all activities around the office. Work will center around leading employees, organization of Quality System documents, maintaining quality records, administering company policies, and leading a variety of office activities as needed. Success in this position requires a passion to serve and lead. Others successes include knowledge of quality systems, basic HR, accounting, and operations processes, strong planning, organizational and technical skills, and people and performance management. This role is based in a Zinpro manufacturing plant.

Essential Functions

• Leads and provides work direction of office personnel and directs the execution of administrative tasks associated with accounting, human resources, customer service, and operations to support the corporate office.
• Responsible for Quality System document control, including facilitating development, revision, distribution and maintenance of Quality System policies, procedures, work instructions and forms.
• Oversees shipping, receiving and purchasing processes and ensures all standards and expectations are met. Oversees overall inventory management of the site; oversees closing of manufacturing orders and maintains all records associated with manufacturing.
• Leads completion and maintains internal quality audit requirements and assists in the completion and filing of and corporate reports
• Manages Heads-Up forms, Corrective Action Requests, and plant KPI’s and metrics.
• Manages appointment calendar and travel schedule, arranges travel itineraries, and oversees the coordination of plant tours and functions
• Performs other duties as assigned

Qualifications

Minimum Required:

• Associate’s degree (AA) or Vo-Tech Degree or program OR High School Diploma or equivalent and 5 plus years’ relevant experience
• Minimum three years’ related related quality and office administration experience
• A working knowledge of ISO 9000 Quality Systems, production practices, and general office procedures
• Excellent leadership, communication and organizational skills
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
• Strong analytical, problem solving, communication, continuous improvement and interpersonal skills
• SAP knowledge and skills beneficial but not required.
• Attention to detail

Work Environment and Physical Requirements

The work environment characteristics are those consistent with a standard office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typical office setting in a manufacturing environment which includes sitting and using a computer for extended periods of time
• Ability to lift and carry up to 25 lbs. occasionally

Schedule Requirements

This position is expected to work within core business hours.

Travel Requirements

This position will work primarily at their home manufacturing plant facility and is expected to engage in company-sponsored travel approximately 10-15% of the time. Travel will consist primarily of visits to Zinpro Corporate Headquarters and manufacturing facilities.

Competencies and Core Values

Must possess qualities and skills that align with Zinpro’s Core Values:

• Build Trust: We believe in being purposeful with our words and actions. We work to build trust with customers, vendors, and co-workers through being truthful and fulfilling our commitments. We honor our word and are accountable for our actions.
• Win Together: We believe we can better achieve when we work united, internally and with customers. When we embrace and leverage our diverse individual talents with global perspectives, we create a team that’s stronger and smarter than any one individual. We are all bound by the belief that when we work together, we can realize greater potential.
• Serve Generously: We believe in putting people first, supporting each other’s efforts and treating all with kindness and respect. We work in partnership with customers and ourselves to create opportunities; a win for another is a win for us.
• Always Improve: We believe in what’s right and pursuing continuous growth and improvement for customers, our company, and ourselves. Our high expectations drive us to consistently and reliably deliver the highest quality. We work to be better each day.
• Dream Big: We believe advancement starts with being curious. We embrace the freedom to explore, create, and express ideas without the fear of failure. We always learn from each other and our customers, from our successes and our mistakes.

Zinpro is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.