ERP Process Analyst / Purchasing Agent

Full job description

ERP Process Analyst/Purchasing Agent

Zip Products Inc.

General Job Description:

Under the direction of the President and Operations Manager, will purchase all materials, supplies parts or components for production and/or facilities expansion, renovation and maintenance. Assist with interviewing vendor representatives; developing and evaluating qualified suppliers; evaluating new products and materials; assisting in formulating equipment and material specifications; obtaining competitive bids; reviewing and analyzing price quotations; negotiating contracts; developing appropriate correspondence and records; coordinating purchasing requirements with operating departments; and expediting the delivery of critical equipment and/or material. The Purchasing Agent is also responsible for assisting the Shipping department with any administrative functions.

Analyzes all aspects of operations and maps processes to ERP system solutions. Evaluates current state business processes that utilize the ERP system and identifies areas for improvement. Works with end users to understand the physical processes and how they translates to the logical processes within the ERP system. Develop ERP related work instructions where they are not existing and update work instructions where they do not reflect the current processes.

Minimum Qualifications:

• Excellent verbal and written communication skills
• Have a team player attitude that promotes commitment, reliability and follow through
• Detail oriented with strong organizational skills
• Ability to resolve problems using logical, systematic and sequential approaches
• Good computer skills with a proficiency in Microsoft Word, Excel and MRP Systems
• Ability to read and understand blueprints
• Document ERP system work instructions for existing business processes.
• Develop ERP system work instructions for new business processes.
• Collaborate with end users and other subject matter experts to translate their business needs into system requirements.
• Create, update, and maintain ERP system process workflows.
• Identify gaps between physical and logical processes of the ERP system.
• Assist in the development of system improvements.

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Production Specific Duties:

1) Voices all concerns to Management to resolve all current or potential problems affecting the production schedule

2) Assist in monitoring inventory levels and maintain fluid communication with production keeping them aware of what material is coming in and potential shortages

3) Assist with reviewing all new project release packages and Bills of Material (B.O.M’.s) to ensure we have reliable avenues for all material and components. Participate in new-product-launch meetings

4) Answer all customer service expedites in a timely fashion

5) Maintains organized and accurate documentation

6) Monitor and enforce company housekeeping standards.

Departmental Specific Duties:

1) Follows up on orders to ensure that materials are shipped and delivered on promised dates

2) Responds to inquiries of staff and administration regarding purchasing items/products

3) Assists with quoting and buying all materials, small parts, components, hardware, tools, etc.

4) Assist with monitoring inventory levels and ensure proper levels are maintained in order to meet all production needs

5) Assist in obtaining documentation and correspondence regarding purchase orders

6) Helps to generate all purchase orders

7) Works with Quality Assurance to certify all suppliers

8) Assist Maintenance Supervisor with ordering parts and materials for machine repair

9) Maintains accurate records and follow up files of all purchases and shipments

10) Provide general department support

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties and responsibilities as may be deemed necessary.

Job Type: Full-time

Pay: $23.48 - $28.28 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $23 - $28