Executive Assistant

Executive Assistant to the Chief Advisory Officer

Location: Solana Beach, California | Full Time/Exempt | In-Person Role (Solana Beach Office Presence Required)

Salary Range: $50K-$75K

About Zonda

Zonda is redefining the future of housing. Positioned at the forefront of the fast-growing real estate industry, we are committed to innovation and excellence. As we pave the way for the future of real estate, we invite passionate individuals to join our mission of advancing housing industry analytics, advisory, and technology.

Position Overview

Zonda is seeking a highly organized and proactive Executive Assistant to support the Chief Advisory Officer (CAO). The ideal candidate will be a detail-oriented professional who thrives in a dynamic environment, ensuring seamless executive support in administrative, travel, and business development functions. This role will be pivotal in managing logistics, preparing presentations, drafting proposals, and assisting with financial submissions using Salesforce and other business tools.

Key Responsibilities

Executive & Administrative Support:

• Manage the CAO’s calendar, scheduling meetings and coordinating travel arrangements to maximize efficiency.
• Organize and prepare notes for speaking engagements, client meetings, and internal strategy discussions.
• Provide administrative support, including email correspondence, document management, and follow-ups.
  
  
  

Proposal & Presentation Support:

• Assist in drafting and formatting client proposals based on past templates and customized needs.
• Develop and update PowerPoint presentations for client meetings, conferences, and internal discussions.
• Ensure consistency in messaging and branding across all presentations and written materials.
  
  
  

Financial & Business Operations:

• Assist in submitting invoices, tracking expenses, and managing reimbursements using Salesforce and other financial tools.
• Monitor proposal effectiveness, tracking success rates and suggesting improvements.
  
  
  

Marketing & Client Engagement Support:

• Research industry trends, competitors, and potential client opportunities to support the CAO’s strategic initiatives.
• Coordinate with internal teams to maintain up-to-date economic and housing market messaging.
• Support follow-up communications with prospective clients and partners.
  
  
  

Office Management:

• Ensure office supplies are stocked and ordered as needed.
• Coordinate or oversee repairs and maintenance of office space and equipment with building management or vendors as needed.
• Assist with general office organization to maintain a professional and efficient workspace.
  
  
  

Qualifications & Skills

• Proficiency in Microsoft Office Suite, with strong PowerPoint and Excel skills.
• Experience using Salesforce (or similar CRM platforms) for data entry and reporting.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills for drafting proposals, emails, and presentations.
• Detail-oriented and proactive in anticipating the needs of an executive.
• Self-starter with a problem-solving mindset and a drive for continuous improvement.
• Solana Beach office presence required as part of the in-person work model.
  
  
  

Why Join Us?

• Meaningful work with opportunities for career growth in a leading real estate analytics company.
• Competitive salary and comprehensive benefits package (Medical, Dental, Vision).
• 100% company-paid Life Insurance, Long-Term Disability, and Short-Term Disability coverage.
• 401(k) with company match.
• Paid vacation and general holidays.
• Employee Assistance Program (EAP) and Virtual Wellness Programs.
  
  
  

Inclusion & Equal Opportunity Employment

Zonda is committed to diversity, inclusion, and belonging. We welcome every qualified candidate who is eligible to work in the United States.

If you are passionate about supporting executive leadership and driving efficiency in a fast-paced environment, we encourage you to apply!