Executive Assistant III

We are looking for a proactive and highly organized Executive Assistant to provide strategic administrative support to multiple senior leaders. This role requires a resourceful problem-solver who thrives in a fast-paced environment, anticipates the needs of executives, and effectively manages competing priorities. The ideal candidate will possess exceptional communication skills, an unwavering attention to detail, and a high level of professionalism.

What You'll Do:

• Mail Processing (Global HQ): Manage daily mail operations for the global headquarters, including receiving, scanning, and routing physical mail to the appropriate internal contacts in a timely and secure manner.
• Calendar Management: Develop and execute a strategic scheduling approach for multiple leaders, ensuring alignment with priorities and business goals.
• Communication Coordination: Serve as a key point of contact for executives, managing correspondence, scheduling calls, and proactively handling follow-ups.
• Meeting Preparation: Organize and prepare materials for meetings, ensuring executives are equipped with necessary information and documents.
• Information & Document Management: Maintain sensitive and confidential records, ensuring proper organization and accessibility.
• Operational & Project Support: Assist with special initiatives, research, and analysis as assigned by leadership.
• Travel Arrangements: Coordinate domestic and international travel, optimizing logistics for efficiency and cost-effectiveness.
• Meeting Facilitation: Lead and support large-scale meetings (e.g., All-Hands), taking detailed notes and ensuring action items are properly communicated.
• Team Engagement & Culture Building: Plan and execute office events that foster connectivity and recognize significant milestones for employees.

What You Bring:

• 5 years of experience providing executive-level administrative support.
• Strong organizational and multitasking skills with impeccable attention to detail.
• Ability to anticipate needs, think critically, and offer proactive solutions.
• Excellent written and verbal communication skills with a professional demeanor.
• Highly adaptable in a dynamic, fast-paced environment.
• Strong problem-solving skills with a resourceful, self-starter mentality.
• Ability to handle sensitive information with discretion and sound judgment.
• Experience managing multiple executive calendars and prioritizing requests.
• Proficiency in Google Suite (Calendar, Gmail, Drive) preferred.
• Ability to push back when necessary while maintaining diplomacy and professionalism.
• No travel required for this role.

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