What are the responsibilities and job description for the Front Desk Administrative Assistant (contract) position at ZS?
Responsibilities:
- Front desk reception (answering phone calls, greeting visitors, handling deliveries) and office maintenance
- Completing administrative processes (filing, correspondence, data entry, expense reports, invoicing);
- Scheduling and preparing conference rooms in a professional setting;
- Assist with client proposals, data entry and special projects as needed;
- Order and maintain office supplies (invoice reconciliation) and coordinates logistics for documentation in and our of the office, sent to clients or to vendors.
- Support corporate events
- Hours are 8:00 am - 5:00 pm Monday through Friday onsite
- High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;
- At least 1 to 3 years of relevant work experience as an Administrative Assistant or Receptionist, preferably in a professional services environment;
- Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
- Strong oral and written communication skills;
- Advanced level of English
- Professional appearance and demeanor with ability to exercise good judgment and discretion;
- Attention to detail, dependability/punctuality;
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
- Experience working both independently and with a team in a demanding environment;
- Sense of humor appreciated.
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