What are the responsibilities and job description for the Office Manager position at ZYWAVE INC?
Are you ready to join a dynamic, innovative team? Zywave is looking for an enthusiastic and detail-oriented Office Manager to join at our Milwaukee headquarters. As the backbone of our office operations, you'll play a crucial role in fostering a positive and productive work environment.
What you will do:
- Perform general administrative tasks for the entire company.
- Greet incoming guests, maintain reception area, review and forward voicemail messages.
- Coordinate incoming and outgoing mail including express mail services, such as UPS, etc. Maintain postage meter.
- Maintain an adequate inventory of supplies. Order office supplies and maintain stock in supply room.
- Assist with new hire preparation, including scheduling basic onboarding sessions, ordering business cards, setting up workstations, etc.
- Perform other general clerical duties to include but not limited to: data entry, photocopying, scanning, collating, and binding.
- Maintain confidentiality regarding employee or company information.
- Coordination of occasional team lunches, maintain kitchenette areas and place service tickets for facility issues.
- Coordination of seasonal maintenance; place service calls as needed.
- Perform your job in such a manner that other employees will consider it a pleasure and privilege to work with you.
- Keep current on computer updates that will make duties more efficient.
- Willing to perform other tasks on projects as needed/assigned.
What you should bring:
- High school diploma or equivalent plus at least one year of experience in an administrative capacity supporting multiple departments in a fast-paced environment.
- Proven ability to complete tasks of a highly technical nature required. Intermediate knowledge of MS Office (Word, Excel and PowerPoint) required.
- Ability to be organized, multi-task and able to juggle multiple priorities in a time-sensitive environment.
- Experience setting up meetings/events and running reports in WebEx desirable.
- Outgoing personality, self-motivated and desire to excel.
- Professionally assertive and ability to work independently.
- Excellent communication skills and courteous telephone manners are essential.
Why pick Zywave?
Zywave is a cutting edge, web-based SaaS company that has revolutionized the insurance industry by helping independent agencies leverage technology solutions to grow their business in employee benefits and property and casualty markets. Zywave has been a highly profitable and growing business for over 25 years and is consistently voted a Top Workplace, also earning an award for Milwaukee’s Coolest Office.
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