Department: Accounting

Reports To: Controller

Labor Grade:  Salaried Exempt

Effective Date: 06/17/2024

Schedule/Pay: Full Time (Hybrid), $55 - $65,000 (pending experience)

SUMMARY 

Generates and obtains financial data for use in maintaining accounting records by performing the following duties. Also responsible for credit and collection duties and payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Process payroll for employees accurately and on time using payroll software (ADP Workforce Now).
• Calculate wages, deductions, bonuses, and overtime accurately.
• Ensure compliance with federal, state and local payroll regulations and laws.
• Address any payroll-related inquiries or concerns from employees in a timely and professional manner.
• Maintain appropriate payroll records and documentation.
• Reconcile payroll discrepancies and resolve any issues that arise.
• Prepare and distribute payroll reports as needed.
• Stay informed about changes in payroll regulations and best practices.
• Perform other accounting and human resource assistance responsibilities as requested.
• Payroll and vacation tracking

SKILLS AND SPECIFICATIONS include the following. 

• Knowledge of manufacturing processes helpful but not necessary
• Exceptional accuracy and attention to detail
• Confidentiality
• Professional demeanor
• Manages time effectively and adapts quickly to changing priorities
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team.

QUALIFICATIONS/EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• 2 years previous experience in payroll processing
• Proficiency with payroll software (ADP preferred) and MS Office, especially Excel.
• Strong understanding of payroll regulations and compliance requirements.
• Certified Payroll Professional (CPP) certification a plus.

LANGUAGE SKILLS

Ability to read and interpret documents such as procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before employees of the organization and with customers. Effective phone communication skills. 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

REASONING ABILITY 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. This position is in an office setting.

COMPETENCE, AWARENESS AND TRAINING

Competence, awareness, and training for probationary employees will be assessed by the Supervisor, and an evaluation conducted at 90 days. After this period, annual evaluations are conducted, along with other measurements in accordance with the area the employee is assigned to. A Supervisor may conduct an assessment more often if the situation indicates the need.