Key Job Functions:

• Plan and coordinate internal employee functions, in both a virtual and in-person environment to include symposiums, conferences, programs, receptions, and executive meetings and briefings.

• Research, evaluate, and recommend venues and vendors.

• Determine and arrange audio visual requirements in collaboration with broader Creative Studios Team and Enterprise Audio Visual Team.

• Leverage core-knowledge of virtual event platforms to provide strategic consultation to business-units in producing virtual and hybrid events.

• Assist with development of invitations and guest lists. Manage attendance.

• Prepare promotional and meeting materials. Assist with speaker needs and arrangements.

• Coordinate and oversee room set-up and breakdown. Provide other logistical and on-site assistance.

• Maintains program knowledge by attending planning meetings, conference calls, prior to start of program.

• Strong working knowledge of Microsoft Programs such as: MS Word, PowerPoint, Excel, and Teams, to participate in projects, as directed.

• Adds value to attendee experience through critical thinking, anticipating needs and offering additional services/support, if appropriate

• May perform moderately complex projects or participate as a team member on more complex projects.

Qualifications:

• Bachelor’s degree, or equivalent

• Minimum of 2-4 years of relevant work experience

• Cvent experience preferred but not required

• Hybrid/virtual event experience preferred

• Strong comfort-level with technology

• Excellent written and verbal communication and interpersonal skills.

• Excellent critical thinking and ability to anticipate needs

• Effective problem-solving skills

Skills:

· Specialized knowledge in organizing and producing all logistical aspects of virtual and hybrid delivery modalities.

· Provide a partner-centric, consultative, and solutions-oriented approach to logistics planning, communication, and overall client experience.

· Excellent partner service skills. Consults and drives the event process on behalf of the partner, providing expertise as a subject matter expert, to meet event objectives.

· Strong working knowledge of Microsoft Programs such as: MS Word, PowerPoint, Excel, and Teams, to participate in projects, as directed.

· Advanced expertise in Microsoft Teams virtual event support and production (managing breakouts, spotlighting, final attendance reporting, run videos, transition slides, build out run of show, manage speaker contracts, etc.).

· Working knowledge of Notified (Intrado) virtual event platform a plus.

· Effective problem-solving, calendar and time management

· Takes initiative and demonstrates follow-through.

Tools:

• Experience using SharePoint

• Experience using SocialTables for event management

• Experience using Cvent for event management

• Advanced proficiency in Microsoft Office (Excel and PowerPoint).

• Experience using Microsoft Teams Meetings Suite –Teams Meetings, Teams Webinar, Teams Live Events, and Teams Town Hall

• Experience using Virtual event production platforms, preferably Notified