If you're someone who thrives on self-motivation, pays close attention to detail, and has a genuine passion for writing, then we're looking for you to join our team as an experienced Proposal Coordinator. Wildcard Corp is one of the midwest’s best-kept secrets of technology fanatics, and we are searching for a candidate who is dedicated to writing excellence and has a love for technology to join our team!

As a Wildcard Proposal Coordinator, you'll play a pivotal role in our team. You'll collaborate closely with a diverse group of subject matter experts (SMEs) to unearth technical knowledge and expertise. This information will be woven into a cohesive proposal document, showcasing why Wildcard is the ideal choice for a job or project. Your responsibilities will also include reviewing Request for Proposals (RFPs) to understand potential clients' objectives and requirements, and crafting comprehensive proposals in response to these opportunities. Essentially, you'll be the voice of our company for potential clients. 

This position is based at our Stevens Point office but offers flexibility to work from home or in the office. Take the next step in your career by applying for the Proposal Coordinator position at Wildcard.

Why should you work at Wildcard?

Here at Wildcard, innovation and problem-solving are at the core of what we do. A prime candidate is a motivated self-starter ready to learn, take on new challenges, and effectively collaborate on team projects. We care about our employees, so we created a relaxed, modern work environment to encourage growth. Wildcard wants our employees to learn, prosper, and prioritize a healthy work-life balance. 

Learn more about Wildcard Corp. at wildcardcorp.com.

What will your position duties be?

The following duties include, but are not limited to:

• Become familiar with Wildcard’s products, services, technologies, and methodologies to explain them effectively in high-quality and competitive proposal responses
• Review and understand Requests for Proposal (RFP), Requests for Quotation (RFQ), and Requests for Information (RFI) documents to identify deadlines, required documentation, and response criteria needed to comply
• Assist in RFP/RFQ/RFI searches and reviews for bid-no/bid decisions
• Develop a detailed proposal plan, including timelines and milestones, and assign tasks to appropriate team members. 
• Obtain relevant information from subject matter experts (SMEs) on a variety of technology-specific topics that relate to proposal requirements
• Coordinate cost, schedule, and technical elements in the development of proposals in accordance with requirements
• Collaborate with Marketing or utilize in-house tools to create visually appealing graphics, charts, and diagrams to enhance proposal presentations.
• Comply with copyright and privacy regulation
• Manage and follow strict (and sometimes tight) deadlines of proposal due dates
• Effectively work on multiple proposals in a given day/week/month 
• Utilize our project management software to track proposal progress and deadlines
• Email or print, bind, finish, and mail (occasionally hand-deliver) proposal documents as needed in a timely manner
• Maintain and follow proposal success status
• Coordinate and lead meetings internally to gather input, feedback, and approvals throughout the proposal development process.
• Monitor proposal deadlines and milestones closely, proactively identifying potential delays or bottlenecks and taking corrective actions to ensure timely submission
• Coordinate the review process and follow quality control procedures to ensure work is completed to address client-specific needs and preferences and meets Wildcard best practices standards
• Organize and maintain proposal templates, standard content, and related materials in a centralized repository, making certain items remain up-to-date and easily accessible
• Research and analyze industry trends, market insights, and competitor offerings to incorporate relevant information into proposals and enhance the company's competitive positioning.
• Report to the Marketing and Business Development team lead for tasks and assignments
• Other related tasks as assigned

Qualifications and Requirements

• Bachelor’s degree (B.S. or B.A.) preferred, or equivalent experience in English, Technical Writing, Communications, Marketing, Computer Science, or a related field
• One (1 ) or more years experience reading, comprehending, organizing, and writing professional and technical documentation
• Strong background in editing/copywriting
• Strong verbal communication skills
• Detail-centric personality
• Ability to understand potential clients’ goals and needs
• Experience coordinating and scheduling meetings internally to gather technical and necessary information for proposals
• Ability to assertively follow up with staff to obtain information
• Proficiently explain technical topics as needed to both a technical and non-technical audience
• Manage ongoing editorial work to improve content and ensure deadlines are met
• Work in a fast-paced environment with changing priorities
• Ability to work and manage tasks independently
• Experience using Affinity publisher or using similar publishing software is helpful, but not required
• Must be able to pass a comprehensive background check

Benefits

• Competitive compensation
• Healthcare with Dental and vision
• Generous paid time off
• Flexible schedule
• Relocation assistance available
• Other Benefits 

This is a full-time, salaried position at our Stevens Point offices with full benefits. You must be a U.S. Citizen to be considered for this position due to contracting requirements. No one on a Visa will be considered.

If you are interested in this position , please send your resume and cover letter along with writing samples (business proposal writing, persuasive writing, technical writing, web copy and/or any other relevant style) to us in PDF format. The subject line should read “Resume for Proposal Coordinator 2024” . All applicants must pass a background check as well as qualify for employment with E-verify.

Wildcard Corp. is an Equal Opportunity / Affirmative Action employer. The policy of Wildcard Corp. is to fully comply with applicable federal, state, and local laws, rules, and regulations in regard to non-discrimination in the workplace. It shall be the policy of Wildcard Corp. to not discriminate due to race, color, religion, sex, sexual preference, national origin, disability, age, military status, or veteran status.

Principals only. Staffing agencies do not contact. No recruiters. No contractors. No call centers.