Title: Legal Receptionist

Location: New York, NY – On site (Fully in Office)

Salary: $45,000 - $50,000 OT (Non-Exempt)

Growing Prestigious Law Firm Seeks Legal Receptionist to join their team!

Responsibilities:

· Field incoming correspondence through phone & email.

· Answer all switchboard calls promptly. Take accurate messages and promptly deliver; transfer calls promptly to the appropriate party.

• Manage an active reception area.
• Greet clients and visitors and announce them by name to the appropriate personnel.

· Make sure clients and guests are comfortable and are not waiting too long in the reception area.

· Maintain accurate daily attendance records for all personnel, including tracking arrival times for all staff members.

· Maintaining records in Outlook calendar; preparing daily attendance breakdowns by email to Administration; and employing confidentiality regarding personal attendance/vacation/leave information, communicating any requests for PTO.

• Coordinate all aspects of conference and caucus rooms including managing room meeting schedule, catering, and ensuring room is kept in a tidy manner.
• Direct messengers and deliveries to the appropriate floor.
• Champion office catering for events, functions & beverage stations.
• Report to IT / Technology team for troubleshooting issues & equipment ordering.
• Report building maintenance issues to Administration for resolution.

· Regularly assist Administration, Secretaries, Paralegals, Office Services and Library with various projects, upon request. This may include time away from the reception desk.

Skills & Expectations :

• Strong written & oral communication skills.
• Ability to act courteous & showcase a welcoming demeanor.
• Ability to present yourself in a professional way in accordance with firm policy.
• Ability to maintain a high level of awareness including a commitment to prompt response of incoming phone & email.
• Proficiency in Microsoft Office including Outlook, Excel & Word.
• Must be able to handle confidential information sensitively and discreetly.
• Ability to work under pressure, to get along with others and to be flexible with hours, vacation schedules and breaks.