Junior Analyst Central Operations Team (M/F)

At Fundamentals S.A., we offer more than just a job, we provide the opportunity to be part of a dynamic, forward-thinking team where your talents will be recognized, your ideas encouraged, and your career growth fully supported. This is your chance to join an organization driven by innovation, collaboration, and a shared commitment to excellence in the fast-evolving financial sector.

As an independent, specialized professional in the financial industry, we offer a wide range of services, including domiciliation, corporate secretarial, accounting, fund administration, directorship, tax compliance, and company winding-up assistance. Our success is grounded in our core values: Think Bold, Act Trustworthy, and Grow Together, which guide us in delivering exceptional, tailored solutions to our clients while remaining agile and responsive to their needs.

At Fundamentals, we understand that our strength lies in the relationships we build—with our clients and within our team. Our corporate culture fosters transparency, inclusivity, and open communication, empowering each individual to contribute their unique perspectives. Growth is at the heart of our company, and it’s a continuous journey for both the organization and the people who make it thrive.

We are looking for an Junior Analyst central Operations Team (M/F) on a permanent contract.

Your responsibilities cover the following aspects in the management of Luxembourg-based companies:

• Coordinating the printing, the execution, the scanning and the proper filing (electronically and physically) of any document
• Setting up the files, organizing the documentation for the compliance file and legal files
• Collecting and dispatching incoming and outgoing mails (documents, mails, faxes, DHL…) to the relevant persons
• Preparing payments, liaising with the banks
• Preparing correspondence for clients by drafting letter(s), putting them in correct and professional standing
• Taking up phone calls in case of absence/occupation of the relevant persons of his/her Fiduciary Director’s team, taking messages and doing follow-up if required
• Making photocopies, filing incoming documents
• Organizing the documentation for the compliance and legal files
• Saving all documents related to clients companies electronically and physically in a proper manner and ensuring that original documents are kept properly at the registered office
• Coordinating of daily administrative and legal formalities for varied and complex client portfolios (regulated and unregulated real estate and corporate entities, funds, trusts, and companies).
• Handling matters related to account opening, acquisitions, board resolutions, official publications and filings, notarial and private deeds, company incorporation, and liquidations.
• Filing with the RCS, RBe and LNIN
• Assistance regarding the registration and renewal of the LEI Code
• Update of the database regarding the information on the clients

Your profile:

• Diploma in secretarial studies – law studies
• 2-3 years of professional experience in a similar role.
• Excellent written and verbal French communication skills.
• Fluent in English. Additional languages being an advantage.
• Strong interpersonal skills (courtesy, discretion) and ease in communication (interpersonal and telephone)
• Proactive and initiative-driven
• High level of autonomy
• Organized and methodical approach
• Excellent command of MS Office (Word, Excel, PowerPoint, Outlook)
• Knowledge of Docusign
• Effective task prioritization and workload management

What We Offer:

• Quality internal training and professional development opportunities
• An entrepreneurial work environment focused on collaboration
• A challenging role within a growing organization
• Flexible work schedules
• A multicultural environment that values diversity and innovation

How to Apply:

If you are ready to take the next step in your career and meet the above criteria, please send your application by email via Mooviojb.com.

If you are passionate about making a meaningful impact, thrive in a fast-paced environment, and want to be part of a company that truly values its people, we’d love to hear from you.

Join us, and together, we will continue to grow, innovate, and achieve success.