Senior Buyer – CDD 2 years

Project Description:

The main objective of the position is to ensure the smooth running of sourcing (acquisition) activities, the relationship with domestic and international suppliers, and to support the Finance and Sourcing Department and internal customers in this regard.

RESPONSIBILITIES

Specifically, you will be required to:  

Procurement

• Carry out sourcing activities and maintain the relationship with the company's internal and international suppliers
• Ensure supplier competition and obtain the best price/quality/delivery time conditions for the assigned projects, in accordance with applicable internal and group rules and procedures
• Carry out the supplier selection process and prepare offers - RFI/RFP/Direct negotiations (documentation, contract drafting, planning, technical specifications, response format, finding potential suppliers, selection grid, score calculation, internal approvals, communication with suppliers, contract award, negotiation and conclusion, etc.)
• Contracting activity, according to the needs and sourcing requirements received from internal customers; ensures the conclusion of contracts, framework contracts, MSA/CSA/SLA with local and international suppliers
• Ensures together with the Compliance Officer/Legal Counsel the KYS/KYP process and due diligence in the analysis of suppliers and the conclusion of contracts (including their documentation and collecting the necessary validations and signatures from all those involved)
•  Identifies, evaluates and proposes risk mitigation actions for high-risk suppliers together with the Compliance Officer and management.
• Preparing, drafting, archiving internal documentation related to sourcing activities (specifications, evaluation grid, response form, PAN, CAN, etc.)
• Ensuring communication and relationship with dedicated buyers from BRD/ACH and RESG/ACH for joint sourcing initiatives or for information exchange
• Knowing/researching the market to find the most suitable suppliers of products/services
• Checking the conditions related to group contracts (SG/BRD) and applying them to SG GSC, where applicable
• Using the Sourcing Hub application and respecting the internal and group methodology regarding sourcing activities
• Ensuring that all sourcing projects with a value greater than or equal to 10000 Eur are entered into the application

Contract Management

• Registration and tracking of ongoing contracts (suppliers), validity, signatures and existence of documents on file
• Updating the internal contract record file
• Tracking the internal flow of contract preparation documents (CAN, PAN, etc.)
• Periodic alerts on KYS and/or expiring contracts
• Specific reports (GDPR, annexes, audit requests, etc.)

Reporting, Communication and Internal Control

• Reports on sourcing activity and relevant key performance indicators (KPIs)
• Maintains an accurate database and reports on prices, milestones and contacts for different sourcing categories
• Prepares presentations/reports for the Sourcing Committee
• Constantly communicates with internal customers to assess supplier performance
• Ensures compliance with internal regulations in the field, a good relationship and exchange of best practices with the Group Sourcing division
• Performs permanent controls related to sourcing in the specific application

PROFILE REQUIRED 

• Higher education in economics/business administration
• Advanced level of computer and office equipment knowledge (Excel, Word);
• Other trainings in the fields of negotiation/sourcing/contracting;
• Foreign languages: advanced level of English, French is a plus;
• Good communication and teamwork skills.