Project Admin

Project Admin Executive supports the day-to-day operations of the construction site, from site preparations to build-out.

He/She is able to work independently, is a team player and possesses excellent problem-solving and interpersonal skills to coordinate between the various disciplines and construction teams.

I. Core Responsibilities & Performance Expectations

1. Manage Construction Phase

• Support coordination across the various disciplines and construction teams on daily routine
• Perform the role of document controller to ensure system compliance
• Support the management of the operations and associated risks based on established policies and procedures
• Execute construction plans based on contractual terms on time, cost and quality
• Communicate across disciplines and construction teams to maintain high quality assurance and control standards

2. Manage Project Completion and Closure

• Support the preparation of technical documents for project handover and closure
• Collate project handover and closure documents for approval and submission in compliance with the relevant regulatory and legislative requirements and maintenance
• Track the list of defects identified during the defects liability period

3. Drive Safety and Sustainability

• Comply with Workplace Safety and Health (WSH) policies and practices
• Report accidents and incidents in accordance with WSH policies and practices
• Follow organisational environmental sustainability and green building standards and guidelines​

​II. Job Requirements:

1. Technical Skills & Competencies

1) General Administrative Skills

Prepare minutes of meeting for monthly progress report

Support in meeting arrangement and coordination between HQ Office and Site Office

2) Project Management Skills:

Collect data to facilitate project delivery and utilize project management software

3) Stakeholder Management Skills:

Maintain working level relationships to support project implementation activities and foster partnerships

Prepare monthly progress claim to client

4) Contract Administration and Management Skills:

Support the documentation processes of contract administration and management

5) People Management Skills

Manage resources for day-to-day operations of the team’s work

Identify learning needs of team members and/or supervisees

Prepare workers related administrative works such as time card, core trade training

6) Transportation Route Schedule Planning

Carry out vehicle routing and operator scheduling

2. Critical Core Skills

1) Communication & Interpersonal Skills:

Communicate with others to share information, respond to general inquiries and obtain specific information

2) Problem Solving Skills:

Identify problems and implement guidelines and procedures to solve problems and test solutions

3) Self Management Skills:

Exercise self-awareness by monitoring own behaviours and ways of working in personal and professional capacities, and implement techniques for improvement

III. Desired Attributes

1. Able to multitask and work independently
2. Willing to learn attitude with good communication skills
3. Proactive, meticulous and able to meet tight deadlines