Executive, Finance

Responsibilities:

• Manage the preparation and processing of monthly concessionaire statements for the department store.
• Ensure the timely generation, distribution, and reconciliation of concessionaire statements.
• Verify concessionaire invoices against statements, and internal records to ensure accuracy and payment to vendors in accordance to payment terms.
• Resolve discrepancies and errors by liaising with vendors, Merchandising and operations teams.
• Maintain and track records of concessionaire invoices, ensuring compliance with company policies and accounting standards.
• Perform monthly reconciliations of accrued concessionaire payables.
• Follow up on long-outstanding payables, debit balances and resolve billing-related issues.
• Oversee the Robotic Process Automation (RPA) system used for invoice verification processes to ensure efficiency and minimize errors.
• Monitor RPA processes, troubleshooting issues and ensuring proper functionality of automated systems related to invoice verification.
• Collaborate with IT and RPA consultants to identify and implement improvements in the RPA workflows
• Oversee tenant and vendor billings, ensuring the accurate and timely issuance of invoices for monthly fees, and other charges based on agreements.
• Coordinate with leasing and leasing operations and Merchandising team to ensure that all billing inquiries or disputes are addressed promptly.
• Track and report on payment statuses, escalating overdue accounts as needed.
• Identify opportunities for process optimization within concessionaire and tenant billing processes.
• Recommend and implement process improvements to increase efficiency and reduce manual intervention.
• Work with cross-functional teams to streamline processes and enhance the use of RPA technologies.
• Ensure all billing and invoicing activities comply with company policies, accounting standards, and legal requirements.
• Maintain accurate and up-to-date records of concessionaire and tenant / vendor billings, ensuring documents are ready for audits or reviews.
• Any other ad-hoc duties and projects as assigned

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Min 2-4 years of experience in similar role.
• Good understanding of billing, invoicing, and reconciliation processes.
• Experience in reconciliation, vendor management, and financial reporting is preferred.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, and other data analysis functions).
• Knowledge of RPA processes is a plus.
• Excellent analytical and problem-solving skills to identify and resolve discrepancies.
• Strong attention to detail to ensure accuracy in invoices, statements, and financial records.
• Effective communication and interpersonal skills to liaise with vendors, internal teams, and stakeholders.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Proactive mindset with a continuous improvement approach to optimize processes.