GENERAL MANAGER

The General Manager (GM) leads daily operations, strategic execution, and overall growth of the organisation, working closely with the Executive Committee (EC). Reporting to the EC/President, the GM is accountable for managing the FS's programmes, services, activities, budget, and administration. The GM is the primary liaison between FS and external agencies such as Sport Singapore (SportSG) and the High Performance Sport Institute (HPSI), ensuring compliance with governing authorities' latest regulations, policies, and guidelines.

The core mandates of this role are:

• Lead and align non-high performance functions—including operations, strategic partnerships, events, and community outreach—to ensure they are seamlessly integrated in support of athlete pathways and high performance outcomes, reinforcing FS’s drive toward Olympic and global excellence.
• Review, streamline, and strengthen all existing policies and processes to ensure alignment with the latest best practices in sports governance and administration.
• Drive FS's professionalisation by strengthening governance, building sustainable revenue, and reducing reliance on public funding.

Key Responsibilities:

The GM oversees all major functional areas of the organisation. These include:

1. Operational Management and Administration

• Lead and manage day-to-day operations, ensuring seamless coordination and high-quality delivery of services.
• Collaborate with the High Performance team on administrative matters, ensuring alignment and shared oversight where required.
• Maintain, document, and regularly update operational procedures per local and international sporting standards, in particular Registry of Societies and Institution of a Public Character (IPC) standards and requirements.
• Oversee the planning and execution of key local events and initiatives to ensure quality delivery and stakeholder satisfaction, including communication channels (newsletters, social media, media engagement).
• Coordinate EC meetings, including scheduling, agenda setting, logistics, ensure accurate documentation and timely follow-ups.

2. Human Resource Management

• Directly supervise the Pathways Manager and Finance Manager, setting clear expectations and providing regular supervision, guidance, evaluation, and, where necessary, corrective action.
• Establish and maintain HR policies, systems, and processes for recruiting, training, performance reviews, development planning, and workforce management of full-time staff and service contractors—such as DTs and referees engaged for events—to support professional growth and organisational effectiveness.

3. Financial Management

(Working closely with and supervising the Finance Manager)

• Oversee financial planning, budgeting, reporting, and internal controls in compliance with best accounting practices, IPC requirements, and regulatory standards.
• Guide the preparation and management of annual operating and capital budgets, ensuring alignment with strategic goals and financial sustainability.
• Ensure accurate and timely completion of audits and all required financial documentation.

4. Policies, Compliance, and Governance

• Review, strengthen, and ensure consistent implementation of organisational policies and procedures.
• Develop and update operational and governance frameworks in line with best practices and compliance requirements.
• Keep the Executive Committee (EC) informed of Secretariat operations and developments.
• Lead the preparation and presentation of the FS's Annual Report for the Annual General Meeting (AGM).

5. Supervision of Pathway Development and Implementation (via Pathways Manager):

• Oversee and support the development, implementation, and monitoring of FS National Pathways across all weapons, genders, age groups, and participation levels (including but not limited to fencers, coaches, referees, competition organisers [DT], and armourers) in collaboration with the High Performance team
• Facilitate collaboration with clubs, schools, and coaches to integrate pathway programmes.

5. Strategic Planning

• Drive the execution of the FS's strategic plan and annual action plans in alignment with long-term goals, working closely with local and regional partners.
• Oversee marketing and branding efforts tailored to Singapore's sporting landscape, including the FS's digital presence (e.g., website, social media).

6. Fundraising and Resource Development

• Lead initiatives to secure sponsorships, donations, and alternative funding to diversify and strengthen the FS’s revenue streams.
• Identify and cultivate relationships with donors and partners; develop new income-generating opportunities through programmes, services, grants, and strategic partnerships.

7. Stakeholder Management and Project Oversight

• Serve as the key liaison between the FS and stakeholders, including SportSG, HPSI, government bodies, sponsors, partner organisations, and community groups.
• Coordinate and manage cross-functional projects and special initiatives, ensuring timely delivery, stakeholder alignment, and measurable outcomes.

8. Other Responsibilities

• Undertake additional duties and special projects as assigned by the Executive Committee.
• Provide leadership in crisis management and contingency planning to ensure organisational resilience.

Who are we looking for

Seeking a dynamic and strategic leader with proven experience in sports organisations, government agencies, or IPCs. The ideal candidate will have demonstrated expertise in developing and reviewing Standard Operating Procedures (SOPs) across key areas including athlete-related matters, HR policies, and financial processes. Able to operate effectively in a small, agile team, you should take a hands-on approach to operations and be ready to be on the ground when needed. You will have a strong ability to drive operational efficiency, shape long-term strategic goals, and lead by example. A solid understanding of governance and policy compliance, excellent communication skills, and a passion for sports development are essential. The role requires adaptability, sound judgment, and the ability to thrive in a fast-paced and evolving environment.

In addition, an ideal candidate should possess the following:

1. Experience:

• Minimum of 8 years of relevant experience with a proven track record in sports organisations, governmental bodies or IPC organisations, with at least 4 years in a leadership role.
• Proven experience developing and reviewing SOPs, including athlete-related matters, HR policies, and financial processes.
• Strong background in financial management, including budget preparation, financial reporting, and cash flow management.
• Experience in stakeholder management and building strategic partnerships.

2. Skills:

• Strong analytical and problem-solving skills, ability to work under pressure and manage multiple priorities in a fast-paced environment.
• Excellent leadership and team management skills, with the ability to effectively motivate and guide small teams.
• High level of computer literacy, particularly with MS Suite.
• Strong communication skills, both written and verbal, with the ability to engage with various stakeholders, including staff, partners, and media.

3. Qualifications:

• A relevant degree in Business Administration, Sports Management, Finance, or a related field. Any other disciplines may be considered, depending on relevant experience.
• Professional certifications or additional qualifications in operations, financial management, or human resources are a plus.

4. Personal Attributes:

• A passion for sport and a strong commitment to fostering excellence and a sustainable fencing ecosystem across all participation levels.
• Past experience and technical knowledge of the sport and its process, systems, will be a strong advantage.
• High adaptability, the ability to thrive in a fast-paced, evolving environment, and a proactive mindset.
• Strong commitment to governance, compliance, and upholding ethical standards.
• Ability to work independently, take initiative, and manage multiple priorities effectively.
• Adaptable to a dynamic environment and schedule with occasional requirements to work outside of standard business hours.

Additional Information:

• This position is offered on a 2-year contract, with the possibility of extension based on satisfactory performance.
• Candidate is required to provide at least two professional references to support the application.

Interested applicants may email their resumes and any supporting documents to president@fencingsingapore.org.sg