Job Posting for Admissions Assistant (Part-Time) at German European School Singapore
About GESS
As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.
We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.
This is a 20 hours/week role which does not require you to work every working day.
Job Purpose
The Admissions team’s primary focus is on guiding families through the application process and helping families prepare for the start of school. It is vital that new parents and students feel supported and welcomed into our school.
This role plays a key part in meeting in the Marketing and Admissions department’s new student number targets. The Admissions Administrator will support Admissions Officers in administrative tasks related to new student applications and students who are withdrawing from GESS.
Key Accountabilities
Administration and other tasks
Creating and maintaining student files
Monitor and respond to emails received in the shared admissions@gess.sg inbox
Maintain highly accurate student records and record all application information in Veracross CRM system
Check new student records for data accuracy and follow up with the family for any missing information
Check that all new students have a valid immigration pass
Process Student’s Pass applications
Create new student files
Send out letter of offers and student contracts
Print Student ID cards and take photos where necessary
Process withdrawing students
Other administrative / data entry tasks as assigned
Assessment Management
Manage assessment bookings and liaise with family
Invigilate assessments ensuring strict compliance with rules
Upload results into the application portal and Veracross CRM
Knowledge and Experience
Previous administrative or office experience preferred
No previous experience of working in a school is required
Technical and Soft Skills
Strong organisational skills and the ability to manage tasks independently
Proficient in spoken and written English
Excellent computer skills (MS Word, Excel, Outlook, Database/CRM systems)
Must be able to work during school holidays
Problem Solving / Decision Making Level and Freedom
Follow instructions and directives as given by the Director of Marketing and Admissions and Admissions Team Leader
Fair Recruitment and Safeguarding: We are committed to fair recruitment practices and safeguarding the welfare of all students. We ensure that our hiring processes are free from discrimination and bias on the basis of age, nationality, gender, marital status, pregnancy status, caregiving responsibilities, race, religion, language, disability or mental health conditions. As part of our commitment to safeguarding, we conduct thorough background checks on all candidates which include criminal background checks in all countries lived and worked in for the last ten years, as well as reference checks. Any offer is subject to the satisfactory completion of such checks. Our school prioritises the safety and well-being of our students, and we expect all staff members to uphold these values.
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