Procurement Executive

Core Accountabilities / Responsibilities:

• Sourcing, negotiating and purchasing from local or overseas vendors.
• Conducts pricing review e.g. price comparison and/or or compilation.
• Monitor's and updates any potential market trends or forecasts regarding material price increases or discontinuations, especially on those with high-cost impact.
• Liaise with internal teams to understand project delivery schedule including any changes
• Liaise with Vendors on delivery schedules to expedite deliveries
• Liaise with Logistic and Store team to coordinate receiving of purchased goods based on vendor’s incoterms
• Liaise with Account payable about vendor invoices and payment issues
• Monitors and evaluates vendors’ performance annually according to the criteria set
• Conducts re-evaluation of core vendors according to vendors’ annual performance grades
• Manages vendors to meet objectives in quality, safety and environmental aspects
• Maintains good vendors’ relationships to develop long-term relationship across the supply chain
• Maintains good communication and follow-up with vendors for their correction / corrective actions for non-conformed products / services, if any
• Undertakes any other ad-hoc duties as assigned by manager.

Requirements & Qualifications:

• Degree & Diploma in Procurement, Supply Chain Management, Business Administration, or a related field.
• Certifications in Procurement, Logistics, or Supply Chain Management (e.g., CIPS) would be an advantage.
• Preferred 2-4 years of experience in procurement or sourcing (preferably in a logistics or manufacturing environment).
• Experience in negotiating with local and overseas vendors and handling purchase orders.
• Familiarity with ERP systems for processing Purchase Requests (PR) and Purchase Orders (PO).
• Exposure to market trend analysis, pricing reviews, and cost management.
• Experience in vendor performance evaluation and maintaining long-term vendor relationships.
• Proficiency in ERP systems for efficient order processing and documentation.
• Excellent communication skills to liaise with vendors and internal teams (Logistics, Accounts, etc.).
• Ability to conduct price comparisons, monitor market trends, and forecast material cost fluctuations.
• Strong vendor management skills to ensure vendors meet quality, safety, and environmental standards..
• Strong documentation and record-keeping abilities for managing PRs, POs, invoices, and vendor details.