Admin Assistant

Administrative roles:

• Assist HR with staff leave process, expenses and reimbursement.
• Preparation of basic quotations, contracts and tender submissions.
• Assist team on correspondence and delivery schedules.
• Sourcing, ordering and delivering of project related materials.
• Record minutes of meetings and prepare emails, faxes, correspondence, memos, etc.
• Manage and maintain office stationeries and pantry supplies
• To assist and work together with ISO team
• To manage and maintain good housekeeping of the entire office together with Admin Manager
• To handle and managed oversea courier services
• To handle phone queries and attend to guests
• Provide administrative and clerical support to HR/Admin manager
• To maintain and manage office equipment
• Ad hoc admin duties assigned by Directors or HODs

PA roles:

• Co-ordinate and manage MD and EDs’ daily paperwork, emails and claims.
• Organize seminars and travel arrangement, hotels and travel expenses report for MD and ED.
• Prepare presentation materials for MD and ED including tender documents with respective team members.
• Manage phone and emails correspondence for MD and ED
• Manage and arrange appointments with internal and external parties
• Manage and spearhead company’s events and activities with team / committee from planning to execution and completion.
• Managing and reviewing filing system and archives.
• Ad hoc duties assigned by MD and ED.