Property Executive

Job Summary

As a Property Executive, you will be responsible for managing the day-to-day operations of our commercial properties, ensuring high-quality service delivery, maintaining excellent tenant relationships, and overseeing all aspects of property maintenance and safety. You will play a key role in budget management, compliance with regulations, and implementing strategies to maximize property value and tenant satisfaction.

Key Responsibilities

1. Property Management and Maintenance

- Oversee daily operational activities of assigned commercial properties

- Conduct regular inspections of all areas (common areas, public walkways, external facades)

- Ensure high standards of maintenance for both interior and exterior of buildings

- Manage and review work carried out by contractors, ensuring compliance with specifications and statutory requirements

- Prepare estimates for repair work, create work specifications, and supervise executed works

2. Health, Safety, and Compliance

- Manage fire protection and security systems

- Ensure compliance with all health and safety regulations, environmental standards, and company procedures

- Supervise regular fire and evacuation drills

- Perform and follow up on health and safety audits within set timelines

3. Financial Management

- Assist in drafting, monitoring, and reporting on budgets and expenditures

- Ensure adherence to budgets while maintaining service quality

- Produce timely and accurate management reports

4. Tenant Relations

- Develop and maintain excellent relationships with tenants and stakeholders

- Attend tenant and council meetings as required

- Address and resolve tenant complaints efficiently

- Ensure high standards of customer service

5. Team and Contractor Management

- Oversee on-site personnel and external contractors

- Ensure all team members are adequately trained for their roles

- Conduct regular performance reviews and appraisals

- Liaise with local authorities and other relevant parties as needed

6. Project Management

- Oversee and manage major work programs on site

- Act as the main point of contact for all involved parties

- Ensure projects are completed on time, within budget, and to required standards

7. Qualifications and Experience

- Diploma or Degree in Estate Management, Building Services, Engineering (Mechanical or Electrical), or equivalent

- Minimum 3-5 years of experience in facility, property, or operations management

- Registered Fire Safety Manager (FSM) with at least 3 years of practice

- Strong knowledge of BMSMA laws related to multi-Tier MCST

- Experience in M&E and facilities management of high-end commercial or mixed-use developments

- Excellent technical knowledge of premises management

- Proficiency in relevant software and technologies used in property management

8. Required Skills and Attributes

- Strong leadership and interpersonal skills

- Excellent communication and negotiation abilities

- Proven problem-solving and conflict resolution skills

- Ability to work under pressure and manage multiple tasks efficiently

- Strong administrative and coordination skills

- Client-focused with a commitment to maintaining high service standards

- Adaptable and quick to learn in a fast-paced environment

- Positive attitude with a can-do approach

- Calm and collected demeanor, especially in crisis situations