ASSISTANT PROCUREMENT MANAGER

Duties & Responsibilities

1. Purchase Management

• To assist in negotiating and purchasing all supplies following stipulated specifications and cost targets.
• To assist in the coordination of imports.
• Assist in sourcing new and promotional products.
• Assist in sourcing, costing, and recommending selling prices for new products.
• To continuously review existing sources of supply and prices to ensure that the products are of specified quality and at competitive prices.
• To obtain quarterly or bi-annual quotations from main suppliers to monitor market pricing and product availability.
• To minimise the number of suppliers.

2. Inventory Management

• Responsible for the monitoring of stock availability and requirements to ensure that all divisions are adequately stocked.
• Responsible for the cold rooms, chillers, and stores adhering to the stock control system.
• Ensure the dry store, cold rooms, and chillers with correct and effective way of storage. Ensure clean and tidy at all times.
• Monitoring and documentation of meat portioning and packing by the butchery department. Producing monthly analytical reports for management review.
• Responsible for the butchery department has optimum inventory level and par stock to supply to restaurants.
• Perform monthly stock checks (HQ and outlets) and produce monthly cost reports as check and balance for inventory control and cost control.
• Look out for expiry goods, as well as promotion goods that is not in use after the promotion period is over.
• Recommend and implement an inventory control system – to ensure accountability of all inventory.

3. Order Placement

• Ensuring all orders are requisite using Accpac.
• Verify goods ordered by outlets are products approved by management.

4. Receiving

• Enhance the process of receiving and checking of goods.
• Quality assurance of all products received.
• Confirmation that all goods received are in good order and according to specification & quality.
• Ensure that the prices of the goods delivered are the same as those negotiated initially.
• Verify invoices received.

5. Distribution

• Responsible that all goods ordered are accurately packed, labeled, and delivered to outlets.
• Responsible for goods to outlets as scheduled.
• Assist in the planning of the delivery schedule.
• Assist in packaging in dry store as well as in chiller when needed.
• Ensuring a smooth distribution system.
• Quality assurance of all products.
• Assist and follow through on recall procedures as per HACCP.

6. Purchasing Administration

• Assist in the maintenance of the Purchasing Software program.
• Analysis of monthly purchase statistical reports.
• Ensuring all purchasing documents are properly filed.
• To review existing reports and include productivity and measurable trackers.

7. Others

• Assist in general building security.
• Assist with building maintenance.
• Assist in Research and Development/ Testing of products.
• Responsible for ground floor cleanliness and hygiene.
• Assist in setting up and responsible for the operations of the online meat retail shop.
• Any other ad-hoc duties assigned.