Position
Company Description
ABOUT KENDO
Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world’s largest luxury group. A play on the words “can do”, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.
Through original development and acquisitions, Kendo brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, storytelling, retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:
- ENTREPRENEURIAL SPIRIT: We seek creative ways to get things done
- PERSEVERANCE: We are moved by Winston Churchill’s words, ‘never, never, never give up’
- GENEROSITY: The power of giving
- STORYTELLING: Creating authentic stories to inspire
- QUALITY OBSESSION: Our product quality is a reflection of ourselves
- FUN: Work, life, and fun are woven of a single fabric
The Kendo house of brands in SEA includes: Fenty Beauty by Rihanna, Fenty Skin, KVD Beauty
Regional Omni Channel Distribution: Singapore, Malaysia, Thailand, Philippines(.com only), India
Job Description
POSITION SUMMARY
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant/Office manager is expected to work independently from conception to completion for small to big team events and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Job responsibilities
Executive Assistant Responsibilities
- Handle confidential, highly sensitive, urgent materials and information in a dynamic, fast-paced work environment
- Manage, organize, coordinate and maintain Sr. Director’s calendars, and travel arrangements (ability to prioritize and manage multiple hectic calendars along with coordinating extensive international travel is a must)
- Create and manage detailed agenda for senior management visit to market (i.e. when senior
management is coming arrange all meetings and lunch/dinner reservations)
- Oversee and maintain all Sr. Director’s expense reports
- Maintain department organization charts and contact lists
- Provide general administrative support to each of the teams that you support
- Partner with peers to plan and execute employee events ranging from small-scale events like group luncheon, birthday celebrations to big events like kick-off meeting, DEI events
- Coordinate and follow-up on special projects as assigned
- Build strong and effective partnerships with LVMH peers and key partners such as IT, facilities, and 3rd party vendors
- Collaborates well with other EAs across other regions to provide smooth communications between all Sr. Directors/GM’s and VPs; demonstrating leadership to maintain credibility, trust and support with senior management staff
- Ensure executive is prepared with necessary materials for meetings
- Organize data, produce and update reports and presentations with strong Microsoft office skills
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Keeping good record to legal contracts with HQ, agencies & retailers
Office Manager Responsibilities
- Coordinate meetings and manage meeting room bookings, catering for meetings etc.
- Manage office supplies inventory and place orders as necessary
- Receive and sort incoming mail and deliveries, and manage outgoing mail / parcels
- Deliver HR policies and procedures and updates from building management to office team in a timely and appropriate manner
- Managing office budgets, forecast whole year expenses for budget purpose
- Implementing and maintaining procedures/office administrative systems
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
- Provide general administrative support to each of the teams that you support
- Ensure all systems/platforms are available and active for all employees; troubleshoot with IT to help rectify any system issues the team are facing
- Support on new-comer on-boarding, setting up emails, accounts and all necessary IT platforms
Demo