Job Posting for Manager/ Senior (Shared Services) at KEPLER HUMAN CAPITAL PTE. LTD.
The incumbent shall manage the day-to-day operation for the group’s subsidiary which comprise the following business divisions:
Private Education Institute Division which is currently seeking for accreditation to provide courses, and professional development programmes.
Education Consultancy & Training Division which seeks to provide Educational & Training Consultancy both locally and overseas.
Outsource Manpower Division which provides HR consultancy and supports clients with outsource manpower services.
Administration Duties for Group:
Manage and maintain group’s records and databases
Prepare required reports
Business Development Duties for Group:
Develop business development and marketing collaterals
Source and respond to tender on business platforms such as Gebiz, Tenderboard, etc
Financial Duties for Group:
Assist in budget planning and development, tracking expenses, and reconciling budgets
Process and verify supplier invoices, ensuring accuracy and completeness before payment.
Make timely payments to suppliers and vendors.
Manage customer accounts and track outstanding invoices.
Process customer payments and ensure timely collections.
Maintain accurate records of financial transactions
Project Management for Group :
Coordinate and Liaise with partners and regulatory bodies
Prepare and collate required documents for audit by regulatory bodies
Private Education Institute Division Duties:
Oversee the smooth operations of the Private Education Institute operations
Coordinate and work with project consultants in preparing the required documents for compliance with the regulatory bodies
Support the end-to-end spectrum of programme management: Participant Preparation, Coordination, Engagement and Programme Experience, Client Stakeholder Liaison, Communication and Engagement
Closely monitor, measure, document and evaluate optimal participant engagement and commitment
Prepare and collate post-programme / client satisfaction evaluation and indices measurement
Source and liaise with training programmes partners, educators and developers
Education Consultancy & Training Division Duties:
Oversee the smooth operations of the education consultancy and training operations
Support the end-to-end spectrum of programme management: Participant Preparation, Coordination, Engagement and Programme Experience, Client Stakeholder Liaison, Communication and Engagement
Closely monitor, measure, document and evaluate optimal participant engagement and commitment
Prepare and collate post-programme / client satisfaction evaluation and indices measurement
Source and liaise with training programmes partners, educators and developers
Outsource Manpower Division Duties:
Oversee the outsource manpower operations
Source, select and deploy candidates for deployment and placement within company and/or clients
Prepare required documents for staff and client
Perform Basic Payroll administration
Process client payments
Requirements:
Completed Diploma with at least 5 years of experience in HR, Admin or school administration roles.
Skills and Competencies:
Preferably possess CEI Basic
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
Experience with procurement portals (Gebiz, Tenderboard) is a plus
Experience with government portals (CPF Ezpay, IRAS, eVendor) is a plus.
Good knowledge of HR policies, labour laws, and office administration practices.
Excellent organizational, multitasking, and time management skills.
Good communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.
Attention to detail and problem-solving abilities.
Ability to work independently and as part of a team.
Highly motivated with a strong sense of ownership and accountability.
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